a procedure for enrollment of international students to the i cycle

Transkrypt

A PROCEDURE FOR ENROLLMENT OF INTERNATIONAL STUDENTS
TO THE I CYCLE STUDIES
taught in English (or other foreign languages)
at the UNIVERSITY of LODZ (starting from the academic year 2010/2011)
(supported by the original documents)
1. The candidate downloads the application form from the International Student’s Office (ISO)
website.
2. The candidate legalises his/her school leaving diploma and obtains confirmation of the right
to apply for any type of higher education programme in the country where the candidate
was awarded the school leaving diploma. In order to do so the candidate should contact the
competent Polish authorities located in the country where the candidate has completed
his/her secondary education.
NOTICE: In order to recognise the above mentioned documents as equal to the Polish final
exam (matura) undertaking the nostrification process will be necessary (details regarding
the nostrification process are described in paragraphs 12. and 15. of this procedure).
NOTICE: Should the country where the school leaving diploma was issued be a signatory
of Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign
Public Documents, then the legalization may be replaced by an apostille attached to the
original document. The complete list of signatories of the Convention may be found at
www.hcch.net/index_en.php.
3. Apart from what has been mentioned above the candidate has to collect the remaining
documents. The complete list of documents (originals) that the candidate is obliged to send
to the ISO is as follows:
a. application form (appendix 1) that is legibly filled in using capital letters and signed –
original;
b. legalised school leaving diploma – original;
c. confirmation of the right to apply for any type of higher education programme in the
country where the candidate was awarded the school leaving diploma – original;
d. copy of the passport page containing the candidates photo;
e. three passport photographs;
f.
signed cover letter (detailed information regarding the cover letter can be found in
appendix 2) – original;
Opracowanie: dr Maciej Turała (Wydział Zarządzania UŁ); Karolina Korytkowska-Ogrodowczyk; Dominika Bursa (ISO BWZ UŁ)
g. certificate confirming the candidate's proficiency in the language of instruction; this
could be e.g. Certificate in Advanced English (CAE), Certificate of Proficiency in
English (CPE), International English Language Testing System (IELTS), and Test
of English as a Foreign Language (TOEFL) (or any other document that can certify
whether a candidate’s high school instruction was conducted in this particular language)
– original;
h. confirmation that a non-returnable application fee of 200 EUR has been paid to the
University of Lodz account;
i.
statutory obligation where the candidate commits to complete the nostrification process
no later than until the end of the first semester of studies, provided that the candidate
has been successfully enrolled (appendix 3) – original;
j.
completed and signed accommodation form (appendix 9).
4. If necessary the ISO asks the candidate to arrange for a legal translation of the legalised
school leaving diploma to Polish (or, if that would not be possible, to English) and to send it
to ISO.
5. A set of documents defined in paragraph 3 together with a translated copy described in
paragraph 4 is then sent by ISO to the IO at the appropriate Faculty.
6. IO in compliance with the recruitment procedures and requirements for the particular
academic year, makes a decision on whether the total score requirements have been
fulfilled by the candidate. The IO then prepares a recommendation to the Dean in charge of
international cooperation.
7. The Dean in charge of international cooperation inserts a decision onto the application form
of the candidate.
8. In the event of negative decision made by the Dean, the IO sends the set of candidate's
documents to ISO which, in turn, returns them to the unsuccessful candidate. At this stage,
the enrolment procedure comes to an end (note: the application fee of 200 EUR is not
returned).
9. In the event of positive decision made by the Dean:
a. the IO sends the set of candidate's documents to ISO where the Rector makes the
final decision about the candidate’s enrolment;
b. ISO informs the candidate about the Rector’s decision and asks the candidate to
pay for the first year of studies to the University account.
10. The candidate sends a confirmation of payment to ISO which verifies whether the payment
was done. Upon the candidate’s request ISO may prepare and send to the candidate a
document confirming his/her acceptance to the chosen study programme at University of
Lodz. Such a document may be helpful when applying for a Polish visa.
11. Upon arrival to Lodz the candidate should report to the ISO in order to provide additional
documents:
a. health certificate stating that there are no medical objections for undertaking studies
in the chosen field;
b. certificate of health insurance (foreigners may be enrolled for study programmes
only if they hold an appropriate health and accidents insurance valid for the duration
of their stay in Poland);
c. proof of payment for a Student ID and an Index;
d. copy of a visa, residence card or any other document confirming the right to reside
in Poland;
e. statement where the candidate provides his/her correspondence address and other
contact details, such as phone number or email together with a formal obligation to
update this information in case of any changes.
12. At the same time the candidate is obliged to start the nostrification procedure for the school
leaving diploma. In order to do so the candidate needsto fill a statement where he/she
acknowledges the receipt of the above mentioned document from ISO. ISO makes a copy
of this document and certifies it as a true copy. The original document is issued to the
student. The certified copy is attached to the personal student's records.
13. ISO sends the complete set of documents (including documents outlined in paragraphs 3.,
4., 11. and 12.) to the International Office at an appropriate faculty. The IO verifies whether
the documents are complete and passes them on to the Dean's Office.
14. The candidate reports to the Dean's Office where he/she receives an index and a student
ID card.
15. Once the nostrification procedure is complete, the student is obliged to report to the
International Office at the appropriate faculty with the original school leaving diploma and a
nostrification certificate. The IO passes these documents on to the Dean’s Office. In the
event of the negative feedback on the nostrification in the legally specified term (e.g. the
end of the first semester of studies) the candidate is removed from the student list. In such
a case the tuition fee for the I year of studies is not returned.
A PROCEDURE FOR ENROLLMENT OF INTERNATIONAL STUDENTS
TO THE I CYCLE STUDIES
taught in English (or other foreign languages)
at the UNIVERSITY of LODZ (starting from the academic year 2010/2011)
(supported by the copies of documents)
1. The candidate downloads the application form from the International Students’ Office (ISO)
website
2. The candidate legalises his/her school leaving diploma and obtains confirmation of the right
to apply for any type of higher education programme in the country where the candidate
was awarded the school leaving diploma. In order to do so the candidate should contact the
competent Polish authorities located in the country where the candidate has completed
his/her secondary education.
NOTICE: In order to recognise the above mentioned documents as equal to the Polish final
exam (matura) undertaking the nostrification process will be necessary (details regarding
the nostrification process are described in paragraphs 13. and 16. of this procedure).
NOTICE: Should the country where the school leaving diploma was issued be a signatory
of Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign
Public Documents, then the legalization may be replaced by an apostille attached to the
original document. The complete list of signatories of the Convention may be found at
www.hcch.net/index_en.php.
3. Apart from the above mentioned documents the candidate has to collect the remaining
documents. The complete list of documents that the candidate is obliged to send to the ISO
is as follows:
a. application form (appendix 1) that is legibly filled in using capital letters and signed –
original;
b. legalised school leaving diploma – legible copy or scan;
c. confirmation of the right to apply for any type of higher education programme in the
country where the candidate was awarded the school leaving diploma – legible copy
or scan;
d. copy of the passport page containing the candidates photo;
e. three passport photographs;
f. signed cover letter (detailed information regarding the cover letter can be found in
appendix 2) – original;
g. certificate confirming the candidate's proficiency in the language of instruction; this
could be e.g. Certificate in Advanced English (CAE), Certificate of Proficiency
in English (CPE), International English Language Testing System (IELTS), and
Test of English as a Foreign Language (TOEFL) (or any other document that can
certify whether a candidate’s high school instruction was conducted in this particular
language) – legible copy or scan;
h. confirmation that a non-returnable application fee of 200 EUR has been paid to the
University of Lodz account;
i.
statutory obligation where the candidate commits to complete the nostrification
process no later than until the end of the first semester of studies, provided that the
candidate has been successfully enrolled (appendix 3) – original;
j.
a statutory obligation (Appendix 5) to provide the University of Lodz with the
originals of the following documents: (1) secondary school leaving certificate; (2)
confirmation of the right to apply for any type of higher education programme in the
country where the candidate was awarded the school leaving diploma; (3) certificate
confirming the candidate's proficiency in the language of instruction; NOTICE: the
candidate will only be given a status of a student of Lodz University after the
documents are provided.
k. completed and signed accommodation form (appendix 9).
4. If necessary the ISO asks the candidate to arrange for a legal translation of the legalised
school leaving diploma to Polish (or, if that would not be possible, to English) and to send it
to ISO.
5. A set of documents defined in paragraph 3 together with a translated copy described in
paragraph 4 is then sent by ISO to the IO at the appropriate Faculty.
6. IO in compliance with the recruitment procedures and requirements for the particular
academic year, makes a decision on whether the total score requirements have been
fulfilled by the candidate. The IO then prepares a recommendation to the Dean in charge of
international cooperation.
7. The Dean in charge of international cooperation inserts a decision onto the application form
of the candidate.
8. In the event of negative decision made by the Dean, the IO sends the set of candidate's
documents to ISO which, in turn, returns them to the unsuccessful candidate. At this stage,
the enrolment procedure comes to an end (note: the application fee of 200 EUR is not
returned).
9. In the event of positive decision made by the Dean:
a. the IO sends the set of candidate's documents to ISO where the Rector makes the
conditional decision about the candidate’s enrolment (final decision can only be
made once the requirements described in paragraph 3j of this procedure);
b. ISO informs the candidate about the Rector’s decision and asks the candidate to
pay for the first year of studies to the University account.
10. The candidate sends a confirmation of payment to ISO which verifies whether the payment
was done. Upon the candidate’s request ISO may prepare and send to the candidate a
document confirming his/her conditional acceptance to the chosen study programme at
University of Lodz (INVITING LETTER). Such a document may be helpful when applying
for a Polish visa.
11. Upon arrival to Lodz the candidate should report to the ISO in order to provide additional
documents:
a. secondary school leaving certificate;
b. confirmation of the right to apply for any type of higher education programme in the
country where the candidate was awarded the school leaving diploma;
c. certificate confirming the candidate's proficiency in the language of instruction;
Additionally the candidate needs to provide additional documents:
d. health certificate stating that there are no medical objections for undertaking studies
in the chosen field;
e. certificate of health insurance (foreigners may be enrolled for study programmes
only if they hold an appropriate health and accidents insurance valid for the duration
of their stay in Poland);
f. proof of payment for a Student ID and an Index;
g. copy of a visa, residence card or any other document confirming the right to reside
in Poland;
h. statement where the candidate provides his/her correspondence address and other
contact details, such as phone number or email together with a formal obligation to
update this information in case of any changes.
12. ISO verifies the documents listed in paragraph 11, points from a) to c). In case the
documents provided by the candidate are in line with previously submitted copies or scans
the Rector makes the final decision about the candidate’s enrolment.
13. The candidate is obliged to start the nostrification procedure for the school leaving diploma.
In order to do so the candidate needsto fill a statement where he/she acknowledges the
receipt of the above mentioned document from ISO. ISO makes a copy of this document
and certifies it as a true copy. The original document is issued to the student. The certified
copy is attached to the personal student's records.
14. ISO sends the complete set of documents (including documents outlined in paragraphs 3.,
4., 11., 12. and 13.) to the International Office at an appropriate faculty. The IO verifies
whether the documents are complete and passes them on to the Dean's Office.
15. The candidate reports to the Dean's Office where he/she receives an index and a student
ID card.
16. Once the nostrification procedure is complete, the student is obliged to report to the
International Office at the appropriate faculty with the original school leaving diploma and a
nostrification certificate. The IO passes these documents on to the Dean’s Office. In the
event of the negative feedback on the nostrification in the legally specified term (e.g. the
end of the first semester of studies) the candidate is removed from the student list. In such
a case the tuition fee for the I year of studies is not returned.
Appendix 2
COVER LETTER
Writing a convincing and well structured cover letter is an essential part of being accepted for study
programmes offered by the University of Lodz.
The cover letter should:
help you to clarify your own ideas on what you want to do and why over your period of
studies;
provide us with some knowledge on your interests, background and future plans;
outline why you decided to choose this particular study programme.
We highly recommend including the following information:
1. general information about an education history and any additional qualifications of the
candidate;
2. information on language skills / competences;
3. employment history in brief;
4. additional information regarding the candidate's experience;
5. the name and address of at least one referee.
Please be aware of the above mentioned points while constructing your letter.
Załącznik 2
LIST MOTYWACYJNY
List motywacyjny jest ważnym elementem składającym się na procedurę kwalifikacyjną na studia
na Uniwersytecie Łódzkim.
Od kandydatów na studia oczekujemy:
1. określenia własnych celów i ambicji oraz oczekiwań dotyczących studiów;
2. ukazania swoich zainteresowań i planów na przyszłość;
3. określenia przyczyn, które zdecydowały o wyborze uczelni oraz programu, na który
aplikują.
List motywacyjny powinien ponadto zawierać:
1. ogólne informacje dotyczące przebiegu edukacji i dodatkowych kwalifikacji kandydata;
2. informacje dotyczące znajomości języków obcych;
3. informacje dotyczące ewentualnej historii zatrudnienia;
4. informacje o dodatkowym doświadczeniu;
5. dane osoby kontaktowej w sprawie potwierdzenia referencji.
Appendix 3
STATUTORY OBLIGATION
I, ............................................, the holder of passport no.: .........................., hereby confirm that:
• I have been informed of the need to complete the process of nostrification with regards to
my school leaving certificate(s), pursuant to the Regulation of the Minister of Science and
Higher Education of 9 September 2009 amending the previous Regulation regarding
undertaking and undergoing studies and courses by foreigners and their participation in
research studies and development (Polish Journal of Laws of 2009, no 175, item 1365).
• I am aware that failing to comply with this requirement will result in (a) my removal from the
students’ list, and (b) the tuition fee for the first year of studies not being reimbursed.
………………………………
date
………………………………
candidate’s signature
Załącznik 3
OŚWIADCZENIE
Ja
niżej
podpisany(a)
.........................................
legitymujący(a)
się
paszportem
nr.........................., niniejszym oświadczam, że:
• Zostałem(am) poinformowany(a) o obowiązku ukończenia procesu nostryfikacji dokumentu
potwierdzającego zdanie egzaminu maturalnego (lub równoważnego) w terminie nie
dłuższym niż do końca I semestru studiów, określonym w rozporządzeniu Ministra Nauki i
Szkolnictwa Wyższego z dn. 9 września 2009 r. zmieniającego rozporządzenie ws.
podejmowania i odbywania przez cudzoziemców studiów i szkoleń oraz ich uczestnictwa w
badaniach naukowych i pracach rozwojowych (Dz. U. z 2009r., Nr 175, poz. 1365);
• jestem świadomy(a) tego, iż niedopełnienie tego obowiązku będzie skutkowało skreśleniem
mnie z listy studentów UŁ oraz że wniesiona przeze mnie opłata za studia nie zostanie
zwrócona.
………………………………
data
………………………………
podpis kandydata
Appendix 5
STATEMENT
I, ............................................, the holder of passport no.: .........................., hereby agree to
provide the University of Lodz with the originals of the following documents:
• secondary school leaving certificate;
• confirmation of the right to apply for any type of higher education courses in the country
where I was awarded my secondary school leaving certificate;
• certificate confirming sufficient knowledge of the language in which the programme I am
applying to is taught.
I also confirm that I have been informed that failure to comply with the abovementioned
requirements will result in (a) not accepting me as a student of the University of Lodz and (b) the
tuition fee for the first year of studies not being reimbursed.
………………………………
date
………………………………
candidate’s signature
Załącznik 5
OŚWIADCZENIE
Ja
niżej
podpisany(a)
.........................................
legitymujący(a)
się
paszportem
nr.........................., niniejszym zobowiązuję się do uzupełnienia oryginałów następujących
dokumentów:
• dokumentu potwierdzającego zdanie egzaminu maturalnego (lub równoważnego);
• potwierdzenia uprawnień do ubiegania się o przyjęcie na studia w uczelniach każdego typu
w państwie, w którego systemie działała instytucja wydająca świadectwo;
• certyfikatu potwierdzającego znajomość języka, w którym kandydat zamierza podjąć studia
na poziomie umożliwiającym studiowanie w tym języku.
Jednocześnie oświadczam, że zostałem(am) poinformowany(a) o tym, że niedopełnienie tego
obowiązku będzie skutkowało niemożnością przyjęcia mnie w poczet studentów Uniwersytetu
Łódzkiego, a wszelkie dokonane opłaty nie zostaną zwrócone.
………………………………
data
………………………………
podpis kandydata

a procedure for enrollment of international students to the i cycle

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