SIWZ EN

Transkrypt

SIWZ EN - International Institute of Molecular and Cell Biology in

TERMS OF REFERENCE
Delivery of a system for zebrafish behavioral analysis for
the International Institute of Molecular and Cell Biology
in Warsaw
Case reference: ADZ-23-20/2013
Public procurement procedure for a contract with the value below the EU thresholds to be
awarded as a public procurement contract under an open tender procedure, pursuant to the
Public Procurement Act of 29 January 2004 (Journal of Laws 2010, No. 113, item 759 with
later amendments)
Warsaw, 30.09.2013
I.
II.
THE CONTRACTING AUTHORITY
International Institute of Molecular and Cell Biology,
4 Ks. Trojdena Street, 02-109 Warsaw, Poland
Phone:(+48 22) 59 70 700, Fax: (+ 48 22) 59 70 715,
www.iimcb.gov.pl
TYPE OF AWARD
The procedure is conducted under the Public Procurement Act of 29 January 2004
(Journal of Laws 2010, No. 113, item 759 with later amendments), hereinafter
referred to as the "PPA", under an open tender procedure for the supply of contract
value not exceeding the amount specified in the provisions issued pursuant to the
Article 11, section 8 of the PPA
III.
DESCRIPTION OF THE SUBJECT MATTER OF THE CONTRACT
1.
The subject matter of the contract is the delivery of a system for zebrafish
behavioral analysis consisting of:
a) system for behavioral analysis of embryos/larvae
b) system for behavioral analysis of adult fish
The subject matter of the contract shall cover the delivery and installation of the
system and also include user training with regard to operation of the whole equipment.
CPV: 38.43.20.00-2 Equipment for analysing
The contract includes delivery of new equipment, free from any faults, based on latest
technological concepts of the manufacturer, together with new, original components,
in accordance with the norms being in force in Poland.
A detailed description of the subject of the contract is provided in Enclosure No. 2 to
the Terms of Reference - Technical Parameters of the Subject Matter of the Contract
The Contracting Authority does not provide choice of the best bid with the use of an
electronic auction, referred to in the article 91a - 91c of the PPA.
No partial bids are allowed as specified in Article 2 section 6 of the PPA
The contracting authority does not provide for framework agreement.
No variant bids are allowed as specified in Article 2 section 7 of the PPA
The Contracting Authority does not expect that supplementary contracts be awarded,
as specified in Article 67 section 1 item 7 of the PPA.
The Contracting Authority does not provide for settlements in foreign currency
2.
3.
4.
5.
6.
7.
8.
9.
10.
IV. CONTRACT DELIVERY DEADLINE
The required date of contract execution is by November 30, 2013
V. CONDITIONS FOR PARTICIPATION IN THE PROCEDURE AND
DESCRIPTION OF THE METHOD USED FOR THE EVALUATION OF THE
FULFILMENT THEREOF
1.
Contractors eligible to participate in the tender procedure are those which meet the
criteria specified in Article 22 section 1, i.e.:
a) hold necessary qualifications/authorisations to perform specific activities or
operations if such qualifications/authorisations are required by law;
b) have the necessary knowledge and experience;
2
c) have at their disposal the necessary technical potential and personnel capable of
performance under the contract;
d) are in an appropriate economic and financial position guaranteeing the
performance of the contract.
2.
The description of how to fulfil the conditions:
a) The condition of having the necessary knowledge and experience - the
Contracting Authority will consider the condition fulfilled when the Contractor:
- proves that in the last three years prior to the submission deadline, and if the activity
period is shorter - in this period, duly executed, and in the case of periodic or continuous
operation also performs, at least five successful deliveries of similar systems for zebrafish
behavioral analysis, in at least five European Scientific Laboratories registered in data base
“zebrafish network” ZFIN.
b) The condition of being in an appropriate economic and financial position – the
Contracting Authority will consider the condition fulfilled when the Contractor:
- proves that it has – as of a date of submission of tender bids – a valid civil liability
insurance in respect to its activities related to the subject matter of the contract, in an
amount of at least PLN 50 000.
Note: In the case of contracts concluded in foreign currency, the value of the
policy should be converted using the average exchange rate of foreign currency
published by the National Bank Poland on the date of the insurance contract.
3.
Contractors who apply jointly for the award of the contract meet the terms and
conditions mentioned in Chapter V.2 letters a, b of the Terms of Reference
cumulatively
4.
The criteria listed above shall be assessed on the basis of the documents and
statements, mentioned in Chapter VI section 1 and 2 of the Terms of Reference,
submitted by the Contractor, using the "does meet the criteria - does not meet the
criteria" formula
5.
Subject to article 26 section 3 of the PPA, if the Contractor fails to attach to the bid the
required statements and documents or their contents do not show that the conditions
for the participation in the procedure are met, the Contracting Authority will exclude
the Contractor pursuant to the article 24 section 2.4 of the PPA.
VI. LIST OF STATEMENTS AND DOCUMENTS TO BE SUBMITTED BY
CONTRACTORS
1.
In order to confirm that they fulfil the conditions for participating in the contract
required by the Contracting Authority, the Contractors have to enclose with
their tender bid the following documents and statements:
1.1.
Eligibility statement concerning compliance with eligibility criteria specified
in Article 22 section 1 of the PPA (sample copy attached as Enclosure no. 3 to the
Terms of Reference);
1.2.
List of deliveries or services provided and, in the case of periodic or
continuous supplies or services, also a list of ongoing supplies or services within the
scope necessary to prove that the knowledge and experience criteria are met, provided
within the period of past three years prior to the bid submission deadline or, if the
duration of economic operations is shorter, during that period - including
information on the type, value, date and place of execution and the name of the client,
and enclosing documents attesting that these deliveries were provided or are being
provided properly (sample copy attached as Enclosure 6 to the Terms of Reference);
1.3.
Paid insurance or other evidence that the Contractor is insured against civil
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liability in respect of its activities related to the contract.
2.
In order to prove lack of grounds for exclusion as regards Art. 24 section 1 of the
PPA, the Contractor has an obligation to enclose with its tender bid the following
documents and statements:
2.1. Statement that there are no grounds for exclusion from participation in the procedure
(sample copy attached as Enclosure 4 to the Terms of Reference);
2.2.
Current extract from a relevant register, if separate regulations require an entry
in the register, issued not earlier than 6 months before the bid submission deadline,
and as regards natural persons, a statement in relation to Art. 24 section 1.2 of the
PPA;
2.3.
Statement on affiliation with or lack of affiliation to a corporate group, within
the meaning of the Act on Competition and Consumer Protection of February 16,
2007 (Journal of Laws No 50, item 331, with later amendments) together with the list
of subjects belonging to the same corporate group (Enclosure 5 to the Terms of
Reference);
3. If the Contractor's registered office or place of residence is located outside the territory
of the Republic of Poland, the Contractor shall substitute the documents described in
Chapter VI section 2, items 2.2 of the Terms of Reference, with the following a
document or documents issued in the country where the Contractor has its registered
office or place of residence, respectively confirming that no liquidation proceedings
against the Contractor have been initiated and the Contractor has not been declared
bankrupt; issued not earlier than 6 months before the bid submission deadline.
4. If the documents mentioned in Chapter 6, section 2, items 2.2 of the Terms of
Reference are not issued in the country where the Contractor has its registered office
or place of residence, they should be substituted with a written statement, indicating
also legal representatives of the Contractor, prepared before a notary public, a
competent judicial or administrative authority or a professional or business
association authority, respectively in the country of origin of the person or the country
where the Contractor has the registered office or place of residence.
5. To confirm that the subject matter of the contract meets the requirements
determined by the Contracting Authority, the Contractor should enclose with its
tender bid the following documents:
1) Technical documentation from the manufacturer of the offered equipment
(original catalogue) and manufacturer's documentation confirming that the
technical parameters declared in Enclosure No. 2 to the Terms of References
are met. Print-outs from websites are allowed.
2) Service authorization document issued by the equipment manufacturer or
written declaration of the manufacturer that equipment will be serviced by the
manufacturer
VII. FORMAL REQUIREMENTS FOR SUBMITTED DOCUMENTS
1. All documents shall be submitted as originals or copies certified to be true copies by
persons authorised to represent the Contractor.
2. Should a copy submitted by the Contractor be illegible or should it raise any doubts as to
its authenticity, the Contracting Authority may request that either the original or a copy
certified by a notary public to be a true copy be presented.
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3. All documents drawn up in a foreign language must be submitted along with their Polish
translation (except for documents drawn up in English). The Contracting Authority will
accept bids in English
4. If the Contractor is represented by a proxy, a relevant Power of Attorney must be
attached to the tender bid, defining the scope of powers, and the Power of Attorney must
be signed by persons authorized to represent the Contractor. If a copy of the Power of
Attorney is attached, its conformity with the original must be confirmed by the person
who granted the power of attorney with the phrase "certified to be a true copy."
5. In the event a bid is submitted by a civil law partnership, documents referred to in Chapter
VI, section 1 item 1.1 as well as section 2 items 2.1, 2.2, 2.3 should apply to each of the
partners of the partnership
6. The Contractors forming a consortium applying for the award jointly shall appoint an
attorney to represent them in the proceedings or represent them in the proceedings and
conclude a public procurement contract. The power of attorney must be attached to the
bid. If the Contracting Authority selects the bid made by the consortium, the Contractors
forming the consortium will be required, before signing the procurement contract at the
latest, to submit a consortium agreement. The documents referred to in Chapter VI, section
2 shall be submitted by the consortium members separately. The declaration referred to in
Chapter VI. section 1 item 1.1, and evidence of knowledge and experience, and the
availability of appropriate technical potential and personnel capable of performing the
contract and supporting the economic and financial situation to enable execution of the
contract shall be assessed jointly.
VIII. INFORMATION ON COMMUNICATION BETWEEN THE CONTRACTING
AUTHORITY AND THE CONTRACTORS AND TRANSFER OF DECLARATIONS
AND DOCUMENTS, AS WELL AS A LIST OF PERSONS AUTHORIZED TO
COMMUNICATE
WITH
THE
CONTRACTORS
1. Pursuant to Article 27 of the PPA, any statements, applications, notifications and
information between the Contracting Authority and the Contractors shall be exchanged
in writing to the address of the Contracting Authority: Międzynarodowy Instytut Biologii
Molekularnej i Komórkowej, ul. Ks. Trojdena 4, 02-109 Warszawa,
2. Except for the restriction stipulated in Chapter VIII section 3 of the Terms of Reference,
the Contracting Authority allows for communication with the Contractors by fax number
+48 225970715, or email to the address: [email protected]
3. A written form is restricted for submission of a bid and enclosures, including
declarations and documents confirming the Contractor meets the requirements to
participate in the proceedings, and declarations and documents confirming that a bid is
compliant with the requirements established by the Contracting Authority, as well as
amendment or cancellation of a bid.
4. Any statements, motions, notifications and information sent by fax or e-mail shall be
confirmed, on request of the other party, immediately upon receipt thereof and the time
and date of its delivery shall be indicated.
5. The Contracting Authority does not foresee any advice, answers or explanations be given
orally or by phone in reply to questions which require written procedure.
6. The Contracting Authority accepts any letters concerning the procedure during its
working hours, i.e. from Monday to Friday, 9.00 am to 5.00 pm.
7. Persons authorized to communicate with the Contractors: Ms. Małgorzata Wiweger, Ms.
Anna Brzezińska
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IX. TENDER BOND REQUIREMENTS
The Contracting Authority do not require tender bond.
X. TIME
LIMIT
FOR
BEING
BOUND
BY
THE
TENDER
BID:
1. The Contractor shall be bound by the tender bid for a period of 30 days, starting from the
day when the bid submission deadline expires.
2. The Contractor may on its own, or at request of the Contracting Authority, extend the
time limit for being bound by the tender bid, however the Contracting Authority may only
once ask the Contractor to agree to extend that time limit by a set period of time not
longer than 60 days, at least 3 days before the expiry of the time limit for being bound by
the tender bid.
XI. HOW TO PREPARE A TENDER BID:
1. The contents of the submitted tender bid must conform to these Terms of Reference.
The Contractor has the right to submit only one tender bid for the subject matter of the
contract.
2. To be valid, the tender bid must be submitted in writing, in the Polish language. However;
the Contracting Authority allows the tender bid and/or other documents to be submitted in
the English language.
3. No electronic tender bids are allowed
4. The tender bid form and all required forms, statements and other enclosed documents
must be signed by the persons authorized to represent the Contractor in business
transactions, in accordance with registration documents and statutory requirements.
5. If the bid and the appendices thereto are signed by a representative of the Contractor
acting under a power of attorney, the relevant power of attorney document should be
enclosed. The power of attorney must contain a clause authorizing its holder to represent
the Contractor in the tender procedure, or to both represent the Contractor in the tender
procedure and enter into the contract.
6. Any amendments or changes to the contents of the tender bid must be signed by persons
authorized to represent the Contractor.
7. The Contractor may stipulate that any part of the tender bid which contains business
secrets in the meaning of the regulations on counteracting unfair competition shall be kept
confidential.
8. It is recommended that the confidential part of the tender bid be placed in a separate
envelope marked as "Informacje zastrzeżone jako tajemnica przedsiębiorstwa"
("Confidential information representing business secrets").
9. All the documents representing the tender bid shall be firmly bound/stapled together.
10. The bid shall be submitted in a non-transparent, closed envelope, which should be
addressed
to
the
Contracting
Authority
and
marked
as
follows:
Międzynarodowy Instytut Biologii Molekularnej i Komórkowej w Warszawie
ul. Ks. Trojdena 4, 02-109 Warszawa
oferta na:
„Dostawa systemu do analiz behawioralnych ryb Danio rerio na potrzeby
Międzynarodowego Instytutu Biologii Molekularnej I Komórkowej w
Warszawie”
Znak sprawy: ADZ-23-20/2013,
6
Nie
otwierać
przed
dniem
9
października
2013
r.
godz.
12.30
11. The envelope should bear the name and address of the Contractor.
12. The Contractor may amend or withdraw its tender bid, provided it does so before the bid
submission deadline. Both an amendment to, and withdrawal of, the tender bid must be
supported by a statement in writing. Any changes in the contents of the bid accompanied
by a supporting statement of changes having been made should be prepared, enveloped
and addressed in the same manner as the tender bid and designated with the word
"ZMIANA [amendment]".
13. A written statement of withdrawal of the tender bid should be enveloped and addressed
in the same manner as the tender bid and designated with the word "WYCOFANIE
[withdrawal]".
XII. PLACE AND DATE OF TENDER BID SUBMISSION AND OPENING OF TENDER
BIDS
1. Tender bids shall be submitted at the registered office of the Contracting Authority
(Building D, room 004).
2. The bid submission deadline shall expire on October 9, 2013 at 12:00 pm.
3. Bids received by the Contracting Authority after the deadline shall be returned to the
bidders unopened, after the expiry of the time limit for lodging a protest.
4. The tender bids shall be opened during a meeting on October 9, 2013 at 12:30 pm,
at the registered office of the Contracting Authority, room 003.
5. The bid opening session shall be open to the public.
6. Directly before the opening of the bids, the Contracting Authority shall announce the
amount of money at its disposal to finance the contract.
7. During the bid opening session, the names and addresses of Contractors shall be read out,
along with the information concerning the price, time limit for the completion of the
contract, warranty period and terms of payment included in the tender bids. All these data
shall be immediately recorded in the minutes of the tender procedure.
8. The information, referred to under item 7, shall be sent to Contractors that were absent
from the bid opening session, upon their request in writing.
XIII. DESCRIPTION OF TENDER PRICE CALCULATION METHOD
1. The Contractor has an obligation to calculate the price for all the requirements of the
Contracting Authority specified in the Terms of Reference.
2. The price quoted in the tender bid must fully cover all the costs related to execution of the
contract.
3. The tender bid must provide the net price and the gross price for the contract, as well as
the amount of VAT. The Contractors that are not VAT payers shall only provide the net
price.
4. The prices quoted in the form should be expressed in PLN (“Polish złoty”) and
calculated with an accuracy of two decimal places (“grosz”), in accordance with paragraph 5
section 7 of the Minister of Finance Regulation of December 11, 2012, that has changed the
regulation on tax return to some tax payers (Journal of Laws No 0, item 1428). The bid price
shall be rounded to full grosz, with the provision that endings below 0,5 grosz shall be
omitted and endings equal or higher than 0,5 grosz shall be rounded up to one grosz.
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5. Any settlements between the Contracting Authority and the Contractor shall be made in
PLN.
6. For Contractors with the registered office, permanent operations facility or permanent
residence outside the territory of the Republic of Poland, the Contracting Authority shall
increase the tender net price by adding to it the amount of VAT applicable under Polish tax
regulations and, if applicable, customs duties, for the sole purpose of bid comparison and
assessment. The agreement shall be signed using the net price, and VAT will be paid by the
Contracting Authority.
7. The ordered equipment shall be imposed with 23% VAT rate. If the Contractor uses a
different VAT rate, the Contractor must enclose a document proving that the equipment is
eligible for a different tax rate (the basis for different tax rate, regulations, individual
interpretations), as well as a detailed list of net prices, gross prices, VAT rates for
individual pieces of equipment.
XIV. BID ASSESSMENT CRITERIA
1. The Contracting Authority shall select the best tender bid, not subject to rejection, of the
lowest gross price, which shall consequently obtain the biggest number of points.
2. The Contracting Authority shall make an assessment of the tender bids on the basis of
the following criterion:
item.
1.
2
Criterion
Weight
Gross price
The warranty
period
in
months for the
entire system
95%
Maximum number of points a bid may
obtain under a given criterion
95
5%
5
Points for the price of the tender bid shall be calculated according to the following formula:
lowest gross price of the bid
C = ------------------------------------------------ x 95
Gross price of the bid assessed
Points for the warranty period of the tender bid shall be calculated according to the following
formula:
the warranty period of examined offer
G = ------------------------------------------------------ x 5
the offer with the longest warranty period
Note: Due to the detailed description of the subject of the contract specified in Enclosure No.
2 to the Terms of Reference, Contracting Authority requires a minimum of 24 months
warranty period on condition that this period cannot be longer than 60 months.
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XV. INFORMATION ON FORMALITIES TO BE COMPLETED AFTER THE
SELECTION OF THE WINNING BID IN ORDER TO EXECUTE A CONTRACT
UNDER PUBLIC PROCUREMENT PROCEDURE
1. Immediately upon selection of the best tender bid, the Contracting Authority shall notify
the Contractors who submitted their bids of:
a) the selection of the best bid, providing the name (business name) or first name
and surname, registered office or place of residence of the selected Contractor,
along with the justification of the selection made, as well as the company names
or first name and surname, registered offices or place of residence of the
Contractors who submitted their bids, along with the number of points awarded to
each bid on each criterion and the total number of points awarded;
b) the Contractors whose tender bids have been rejected, providing factual and legal
justification thereof;
c) the Contractors who have been excluded from the tender procedure, providing
factual and legal justification thereof;
d) the deadline after which the public procurement agreement may be concluded.
2. An agreement with the selected Contractor shall be signed within not less than 10 days
from the date of the notification of the bid selection, and no later than before the expiry
of the period of being bound by the bid.
3. Should the Contractor whose bid was selected evade to enter into a contract under public
procurement proceedings or fail to provide the performance bond, if required, the
Contracting Authority may select the best bid from the remaining bids, unless there are
circumstances mentioned in Article 93 section 1 of the Act.
XVI.MATERIAL PROVISIONS OF THE CONTRACT
1. Material provisions of the contract are provided in the draft agreement which is
represented by Enclosure 7 to the Terms of Reference.
2. Pursuant to Article 144 section 1 of the PPA the Contracting Authority allows the
possibility to make changes to the contents of the agreement with regard to the contents of
the tender bid, which provided the basis for the selection of the Contractor, in the case of:
a) changes in the regulations of public law to the extent that would affect the
execution of the contract – the contents of the agreement will be adjusted to the
new regulations
b) an act of God being a force majeure event preventing timely performance under
the contract - the contract completion deadline may be amended, accordingly
(following agreement between the parties);
c) withdrawal from sales or unavailability of the offered model – the equipment may
be replaced by equivalent equipment with parameters not worse than those
provided by the Terms of Reference
XVII. INFORMATION ON LEGAL PROTECTION MEASURES AVAILABLE TO THE
CONTRACTOR IN THE COURSE OF THE TENDER AWARD PROCEDURE
The Contractors whose legal interest in being awarded the contract has been
compromised as a result of the breach by the Contracting Authority of the provisions of the
Public Procurement Act of 29 January 2004 (as amended on 7 April 2006) shall have the
right to appeal, as provided for in the aforementioned Act.
XVIII. OTHER PROVISIONS
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In matters not regulated in these Terms of Reference, the applicable regulations shall be
those of the Public Procurement Act and the Civil Code
XIX. LIST OF ENCLOSURES
Enclosure No. 1 - Tender Bid Form
Enclosure No. 2 - Technical parameters
Enclosure No. 3 - Contractor's Statement on fulfilment of eligibility conditions, in
accordance with Article 22, section 1 of the PPA
Enclosure No. 4 - Contractor's Declaration of lack of grounds for exclusion from the
contract award procedure
Enclosure No. 5 - Contractor's Statement on Affiliation with a corporate group, as specified
in Article 24, section 1, item 5 of the PPA
Enclosure No. 6 - List of Contracts/Deliveries
Enclosure No. 7 - Draft Agreement
APPROVED BY:
…………………………………………………….
Date and signature of the Head of the Unit
10
Enclosure 1 to the Terms of Reference
……………………………………
(Contractor’s stamp)
…………………………
( place and date)
TENDER BID FORM
Contractor's Name: …………………………………………………….…………..…
Address: ……………………………………………………………………………..
NIP (Tax ID Number): ………………………..…………
Telephone: ……………………. Fax: ……………….….
E-mail:
………………………………………….…..……
Contact person:…………………………………………..
In response to the announcement concerning a public procurement contract under an open
tender procedure for the delivery of a system for zebrafish behavioral analysis for the
International Institute of Molecular and Cell Biology in Warsaw, case reference No ADZ-2320/2013, we submit hereby our tender bid:
item.
1.
2.
Name of the equipment
System for behavioral
analysis of zebrafish
embryos/larvae, as specified
by the requirements given in
Table 1 – Enclosure No 2
System for behavioral
analysis of adult zebrafish,
as specified by the
requirements given in Table
2 – Enclosure No 2
No.
of
items
Net price
for one item
in PLN
Applicable
VAT %
Gross price
for one
item in
PLN
Indicate name,
model and
manufacturer/
1
1
TOTAL (poz. od 1 do 2)
TOTAL in words: …………………………………………..
………………………………………………………………PLN
*) The Contractors that are not VAT payers should only provide the net price
2. Delivery deadline for the public procurement contract : until November 30, 2013
3. The warranty period in months for the entire system: ……………… months
We also declare that:
1. We know the requirements specified in the Terms of Reference and that we have
received all information necessary to prepare our tender bid and accept these
conditions without any objections.
11
Enclosure 1 to the Terms of Reference
2. We accept the period through which we shall be bound by this tender bid to be 30
days, as indicated in the Terms of Reference.
3. Should our tender bid be accepted, we undertake to enter into a contract on the terms
stipulated in the Terms of Reference, at the place and date indicated by the
Contracting Authority.
4. We intend to subcontract part of the contract, i.e.:
…………………………………………………………………………………………….....
………………………………………………../ the contract shall not be subcontracted *
5. Subcontractors
involved
in
performing the
contract,
…………………………………………......…. (business names), have the knowledge and
experience necessary to perform the contract, this declaration is accompanied by a written
guarantee of the said undertakings that they will participate in performing the contract.*
6. List of documents which make an integral part of this tender bid:
a) Tender Bid Form
b) Power of attorney to represent the Contractor in the tender procedure* (if
applicable),
c) Contractor's Statement on fulfilment of eligibility conditions (Enclosure No. 3 to
the Terms of Reference)
d) Current Liability Insurance Policy or other insurance document
e) List of past contracts/deliveries, with enclosures confirming due performance
thereunder (Enclosure no. 6 to the Terms of Reference),
f) Contractor's Declaration of lack of grounds for exclusion from the contract
award procedure (Enclosure No. 4 to the Terms of Reference),
g) Contractor's Statement on affiliation with a corporate group, as specified in
Article 24, section 1, item 5 of the PPA (Enclosure No. 5 to the Terms of
Reference)
h) Excerpt of entry in the National Court Register (KRS)/ Certificate of entry in
the business entities register *),
i) Catalogue, technical documentation or printouts from manufacturer or
distributor for the offered equipment proving that required technical
parameters, as specified in the Enclosure No 2, are fulfilled.
j) Service authorization document issued by the equipment manufacturer or
written declaration of the manufacturer that equipment will be serviced by the
manufacturer
We submit our complete tender bid on …….. consecutively numbered pages.
…….……………………………………
First and Last name and signature of the
Contractor or its authorized representative
*) cross out whichever does not apply
12
Enclosure No 2 to the Terms of Reference
Case reference ADZ-23-20/2013
TECHNICAL SPECIFICATION OF THE SUBJECT OF THE CONTRACT
LP.
1.
Component
MINIMUM REQUIREMENTS/FEATURES
Zamawiający rozumie system do analiz behawioralnych dla
zarodków/larw ryb Danio rerio jako kompatybilny system
składający się z następujących elementów:
a) komputera
b) oprogramowania do analiz behawioralnych
Definicja systemu
c) komory do przeprowadzania badań
d) kamery
Definition of the
Purchaser understands behavioral analysis system for embryos /
system
larvae of fish Danio rerio as a compatible system consisting of the
following elements:
a) computer
b) behavioral analysis software
c) chamber for tests
d) camera
Zamawiający wymaga, aby zamawiany system:
- był fabrycznie nowy (nieużywany) oraz wolny od wszelkich wad,
- posiadał kable zasilające w ilości koniecznej do zapewnienia
podstawowej pracy sprzętu
- wymiary zewnętrzne dla całości nieprzekraczające: 100cm
szerokości, 60cm głębokości i 120cm wysokości
- był kompatybilny z systemem do analiz ryb dorosłych opisanych
w tabeli nr 2 załącznika nr 2 do SIWZ
Informacje
ogólne
2.
General
informations
Komputer
3.
Computer
Zamówienie obejmuje dostawę, instalację, uruchomienie i
jednorazowe szkolenie w zakresie użytkowania
The Purchaser requires that the ordered system:
- is brand new (unused), and free of any defects,
- Have power cords in a number necessary to ensure
basic operation of the equipment
- Dimensions of the whole system do not exceed: 100cm wide,
60cm deep and 120cm height
- is compatible with the system for the analysis of adult fish as
described in Table 2 of Annex 2 to the SIWZ
The contract includes supply, installation, commissioning and one
training for uses
- Laptop lub desktop,
- Ekran o przekątnej min 17”,
- Wymagania minimalne: 1GB RAM, 250GB HDD,
- Zainstalowany system operacyjny Windows 7 lub wyższy
- Zainstalowany program do analiz behawioralnych o parametrach
opisanych w pkt.4 tabeli nr 1 i pkt. 3 tabeli nr 2.
- Ilość i typ portów wystarczająca na jednoczesną obsługę
stymulantów
świetlnych,
termicznych,
dźwiękowych
i
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wibracyjnych w przynajmniej czterech komorach do analiz
Laptop or desktop ,
- The screen diagonal min 17 "
- Minimum requirements: 1GB RAM , 250GB HDD ,
- Operating system Windows 7 or higher
- Installed software for the analysis of behavioral parameters
described in point 4 of Table 1 and point 3 Table 2
- The number and type of ports sufficient for simultaneous
operation of stimulants: light , thermal , acoustic and vibration; in
at least four chambers for analysis
- Licencja do zbierania danych i analiz w czasie rzeczywistym dla
przynajmniej jednego użytkownika działającego na przynajmniej
jednym komputerze
- Licencja do analiz po zakończeniu zbierania danych dla
przynajmniej sześciu użytkowników działających jednocześnie na
przynajmniej jednym komputerze każdy.
- Możliwość analizowania zachowania zarodków/larw w
standardowych płytkach wielodołkowych (6-, 24- i 96-dołkowych)
z dołkami o podstawie kola lub kwadratu lub w płytkach Petriego
o średnicy do 9.0 cm.
4.
- Jednoczesna analiza różnych parametrów, w tym: odległość
przemierzona w zadanym czasie, dynamika ruchu (średnia
szybkość ruchu, czas w bezruchu, zrywy aktywności, ruch
płynny), czas przebywania w zadanej strefie, częstotliwość wejścia
Oprogramowanie do zadanej strefy, częstotliwość zmian kierunku ruchu,
do
analiz częstotliwość skrętów w lewo, częstotliwość skrętów w prawo.
behawioralnych
- Jednoczesna analiza (na żywo, w trakcie trwania eksperymentu)
wszystkich wyżej wymienionych parametrów dla przynajmniej
Software for the 192 zarodków/larw danio umieszczonych pojedynczo w dołkach
standardowych płytek wielodołkowych.
behavioral
analysis
- Generowanie i analiza danych w formatach: XLS, PNG, RAW,
AVI, XVID
- Bieżący podgląd obrazu
- Bieżąca analiza wyników w trakcie trwania eksperymentu
- Rejestracja eksperymentu w formacie avi przy rozdzielczości, co
najmniej 1024x768
- Z funkcją równoległego śledzenia obrazu i odczytu wartości z
pomiarów tzw. „RAW DATA PLAYER”
- Z funkcją manualnej korekcji podmiotu badań
- Z funkcją komputerowych analiz przy zmienionych parametrach
na materiale już zebranym
- Z funkcją prowadzenia analiz ruchu zarodków i larw
zamkniętych w osłonkach bieżąco i jednocześnie dla przynajmniej
24 zarodków/larw
14
- Z funkcją umożliwiającą wytyczenie przynajmniej pięciu stref
przebywania, które będą analizowane
- Niezależne wytyczanie powierzchni i kształtu strefy
- Wybór przynajmniej 3 kształtów strefy (minimum koło, kwadrat
i trójkąt)
- Niezależne programowanie i wyzwalanie różnych stymulantów
- Możliwość eksportowania danych do programów statystycznych
(kompatybilność przynajmniej z GraphPad, SAS i SPSS).
- Aktualizacji oprogramowania przez okres trwania gwarancji
- Możliwość aktualizacji i rozszerzenia oprogramowania po
okresie gwarancji
- License for data collection and analysis in real-time for at least
one user working on at least one computer
- License for analysis after completion of data collection for at
least six users to be active simultaneously on at least one computer
each.
- Ability to analyze the behavior of the embryos / larvae in
standard multi-well plates ( 6 - , 24 - and 96 -well ) with circle or
square-shaped bottom, or in Petri dishes with a diameter of up to
9.0 cm.
- Simultaneous analysis of various parameters , including: the
distance traveled in a given time , the dynamics of traffic (average
speed of traffic, time without movement, outbursts of activity, free
swim), the time spent in the specified zone, the frequency of
entering a given zone, the frequency of the motion, the frequency
of turns to the left, turns to the right frequency.
- Simultaneous analysis (live, in the course of the experiment) of
all the parameters mentioned above for at least 192 embryos /
larvae of zebrafish placed individually in the wells of standard
multi-well plates.
- Generation and analysis of data in the following formats: XLS ,
PNG , RAW , AVI , XVID
- Current image preview
- Current results analysis while the experiment is running
- Register an experiment in avi format with resolution of at least
1024x768
- The function of the parallel tracking of image and values of the
measurements - so called " RAW DATA PLAYER"
- the function of manual correction of the subject of the study
- the function of the computer analysis with changed parameters
on a data sets that were already collected
- the function for simultaneous, in life analysis for at least 24
embryos / larvae enclosed in corions
- The function that allows setting up at least five zones to be
analyzed
- Independent laying out the surface and shape of the zone
- Choice of at least three zone shapes (minimum circle, square and
triangle)
- Independent programming and triggering of various stimulants
15
- Ability to export data to statistical programs ( at least compatible
with GraphPad , SAS and SPSS ) .
- software updates for the duration of the warranty
- possibility to upgrade and expand the software after the warranty
period
- Dźwięko- i światło szczelna komora do analizy zachowania
zarodków i larw umieszczonych w standardowych płytkach
wielodołkowych i w szlakach Petriego o średnicy do 9.0 cm.
- Z kontrolowaną temperaturą w zakresie od 20°C±0,5°C do
30°C±0,5°C przy temperaturze otoczenia 23°C±2°C
- Z wbudowanym źródłem światła białego o natężeniu 5-15 tyś.
LUX oświetlającym badany obiekt z góry lub z dołu
Komora
5.
Chamber
- Z wbudowanym źródłem światła w podczerwieni o długości fali
850nm oświetlającym badany obiekt z góry lub z dołu
- Źródło światła białego włączane i wyłączane ręcznie lub/i
automatycznie
na
poziome
oprogramowania,
- Źródło światła w podczerwieni włączane i wyłączane ręcznie
Komora
z
zainstalowaną
kamerą
- Komora wyposażona w system optyczny umożliwiający
uzyskanie powiększeń koniecznych do prowadzenia analiz
zarodków danio w płytkach 96-cio dołkowych na poziomie
umożliwiającym rzetelne śledzenie orientacji zarodków/larw oraz
ich sposobu zachowania opisanych powyżej w specyfikacji
oprogramowania
dotyczącej
- Konstrukcja komory i jej wyposażenia umożliwiająca dostęp do
zarodków/larw w trakcie trwania eksperymentu w celu dolania
płynu, dotknięcia zarodków lub ich przeniesienia przy ciągłej
rejestracji zachowania pozostałych zarodków/larw.
- Sound- and light -tight chamber to analyze the behavior of
embryos and larvae placed in standard multi-well plates and Petri
dishes with a diameter up to 9.0 cm.
- A temperature controller in the range of 20 ° C ± 0.5 ° C to 30 °
C ± 0.5 ° C at an ambient temperature of 23 ° C ± 2 ° C
- With built-in source of white light with an intensity of 5-15
thousand LUX illuminating the object from the top or from the
bottom
- With built- in infrared light source with a wavelength of 850 nm
illuminating the test object from the top or from the bottom
- The source of white light switched on and off by hand and / or
automatically on the level of software ,
- The source of infrared light switched on and off manually
- Chamber with camera installed
- The chamber with an optical system capable of providing the
necessary magnification for analysis in zebrafish embryos plated
96- well plates at a level allowing accurate tracking of the
orientation of the embryos / larvae and their behavior described
above in the specifications for the software
- Construction of the chamber and its gears giving access the
16
embryos / larvae while the experiment is running in allowing
topping up the fluid , touching embryo or transferring them while
continuous recording of the behavior of other embryos / larvae.
- Cyfrowa kamera o minimalnych parametrach: 1024x768 i 30
klatek na sekundę
- Zapis obrazu w formacie AVI
- Kamera do pracy w podczerwieni (długość fali 850nm) i przy
świetle białym o natężeniu do 10.000 lux
Kamera
6.
Camera
- Dostosowana do jednoczesnej analizy 96-ciu zarodków/larw
umieszczonych pojedynczo w standardowych płytkach
wielodołkowych
- Digital camera with minimal parameters of: 1024x768 and 30
frames
per
second
Video
recording
in
AVI
format
- The camera suited for work in the infrared (wavelength 850 nm)
and with the white light with an intensity of up to 10,000 lux
- Suitable for simultaneous analysis of 96-five embryos / larvae
placed individually in standard multi-well plates
Dodatkowe/
opcjonalne
wyposażenie
7.
Additional/option
equipment
Warunki
gwarancyjne
8.
warranty
conditions
- Możliwość dołączenia źródła wytwarzania bodźców:
wytrząsanie, szok termiczny w zakresie 20-30°C±0,5°C,
stymulanty dźwiękowe
- Possibility to connect sources of stimuli: vibration, thermal shock
in the range of 20-30 ° C ± 0.5 ° C, the sound stimuli
- minimum 24 miesiące na wszystkie komponenty systemu i nie
dłużej niż 60 miesięcy,
- czas reakcji serwisu od momentu zgłoszenia awarii faksem lub
telefonicznie - nie dłużej niż do godziny 17-tej następnego dnia
roboczego,
- czas przystąpienia do naprawy gwarancyjnej od dnia zgłoszenia
(faksem lub telefonicznie) do 5 dni roboczych,
- w wypadku przedłużenia czasu usuwania awarii powyżej 14 dni
konieczność dostarczenia sprzętu zastępczego o parametrach
równoważnych z oferowanymi,
- w przypadku zaistnienia konieczności naprawy urządzenia,
którego naprawa odbywać się ma poza siedzibą Zamawiającego
odbiór wadliwego i dostawa sprawnego sprzętu nastąpi na koszt
wykonawcy,
- w przypadku trzykrotnego uszkodzenia tego samego elementu w
trakcie trwania okresu gwarancyjnego, nieodpłatna wymiana tego
elementu na nowy.
- A minimum of 24 months on all components of the system and no
longer than 60 months,
- Response times from the moment of the notification of the failure
by fax or telephone - no more than 17 hours of the next business
day
- The time of accession for warranty from the date of notification
17
(by fax or phone) to 5 working days
- In the case of an extension of time breakdown over 14 days need
to provide replacement equipment with equivalent specifications
offered,
- In the event of having to repair the unit, the repair is to be
performed outside the office of the Employer receive defective and
efficient delivery of the equipment will be at the expense of the
contractor,
- For triple damages of the same item during the warranty period,
free of exchange the item for a new one.
Tabela nr 2. System do analiz behawioralnych dla dorosłych ryb Danio rerio – 1szt.
LP.
1.
Komponent
WYMAGANY PARAMETR/CECHA
Zamawiający rozumie system do analiz behawioralnych dla
dorosłych ryb Danio rerio jako kompatybilny system składający
się z następujących elementów:
a) oprogramowania do analiz behawioralnych
Definicja systemu
b) komory do przeprowadzania badań
Definition of the c) kamery
Purchaser understands behavioral analysis system for adult fish
system
Danio rerio as a compatible system consisting of the following
elements:
a) behavior analysis software
b) chamber for testing
c) camera
Zamawiający wymaga, aby zamawiany system:
- był fabrycznie nowy (nieużywany) oraz wolny od wszelkich wad,
- posiadał kable zasilające w ilości koniecznej do zapewnienia
podstawowej pracy sprzętu
- wymiary zewnętrzne dla całości nieprzekraczające: 100cm
szerokości, 60 cm głębokości i 150cm wysokości
- był kompatybilny z systemem do analiz ryb dorosłych opisanych
w tabeli nr 1 załącznika nr 2 do SIWZ
Informacje
ogólne
2.
3.
General
informations
Oprogramowanie
Zamówienie obejmuje dostawę, instalację, uruchomienie i
jednorazowe szkolenie w zakresie użytkowania
The Purchaser requires that the ordered system:
- is brand new (unused), and free of any defects,
- Have power cords in a number necessary to ensure
basic operation of the equipment
- Dimensions of the whole system do not exceed: 100cm wide,
60cm deep and 150cm height
- is compatible with the system for the analysis of adult fish as
described in Table 1 of Annex 2 to the SIWZ
The contract includes supply, installation, commissioning and one
training for uses
- Licencja do zbierania danych i analiz w czasie rzeczywistym dla
przynajmniej jednego użytkownika działającego na przynajmniej
18
do
analiz jednym komputerze
behawioralnych
- Licencja do analiz po zakończeniu zbierania danych dla
przynajmniej sześciu użytkowników działających jednocześnie na
Software for the przynajmniej jednym komputerze każdy. Możliwość analizowania
behavioral
zachowania przynajmniej 30 ryb na raz
analysis
- Jednoczesna analiza różnych parametrów, w tym: odległość
przemierzona w zadanym czasie, dynamika ruchu (średnia
szybkość ruchu, czas w bezruchu, zrywy aktywności, ruch
płynny), czas przebywania w zadanej strefie, częstotliwość wejścia
do zadanej strefy, częstotliwość zmian kierunku ruchu,
częstotliwość skrętów w lewo, częstotliwość skrętów w prawo.
- Jednoczesna analiza (na żywo, w trakcie trwania eksperymentu)
wszystkich wyżej wymienionych parametrów dla przynajmniej
jednej ryby umieszczonej w pojemniku o pojemności 0.1-9.0l lub
większych
- Jednoczesna analiza szybkości ruchu, zmian kierunku ruchu,
częstotliwość i czas spędzony na penetracji pojemnika dla
przynajmniej 30 dorosłych ryb umieszczonych razem w
pojedynczym pojemniku o pojemności 0.1-9.0l lub większych.
- Generowanie i analiza danych w formatach: XLS, PNG, RAW,
AVI, XVID
- Bieżący podgląd obrazu
- Graficzne przedstawienie wyników uaktualnianie na bieżąco, w
trakcie trwania eksperymentu
- Analiza wyników po zakończeniu eksperymentu z grupą ryb
- Bieżąca analiza wyników w trakcie trwania eksperymentu dla
pojedynczych ryb
- Rejestracja eksperymentu w formacie avi przy rozdzielczości, co
najmniej 1024x768
- Z funkcją równoległego śledzenia obrazu i odczytu wartości z
pomiarów tzw. „RAW DATA PLAYER”
- Z funkcją manualnej korekcji podmiotu badań - Z funkcją
umożliwiającą komputerowe analizy przy zmienionych
parametrach na materiale już zebranym
- Opcja wytyczenia przynajmniej pięciu stref przebywania, które
będą analizowane
- Niezależne wytyczanie wielkości i kształtu strefy
- Niezależne programowanie i wyzwalanie różnych stymulantów
- Możliwość eksportowania danych do programów statystycznych
(kompatybilność przynajmniej z GraphPad, SAS i SPSS).
- Aktualizacji oprogramowania przez okres trwania gwarancji
- Możliwość aktualizacji i rozszerzenia oprogramowania po
okresie gwarancji
19
- License for data collection and analysis in real-time for at least
one user working on at least one computer
- License for analysis after completion of data collection for at
least six users to be active simultaneously on at least one computer
each.
- Ability to analyze the behavior of at least 30 adult fish
simultanously
- Simultaneous analysis of various parameters , including: the
distance traveled in a given time , the dynamics of traffic (average
speed of traffic, time without movement, outbursts of activity, free
swim), the time spent in the specified zone, the frequency of
entering a given zone, the frequency of the motion, the frequency
of turns to the left, turns to the right frequency.
- Simultaneous analysis (live, in the course of the experiment) of
all the parameters mentioned above for at least one adult zebrafish
placed individually in 0,1-9,0l container or bigger.
-Simultaneous analysis of speed of traffic, motion direction
change, frequency and time spent on penetrating the container of
at least 30 adult fish placed together in 0.1-9.01 container or
bigger.
- Generation and analysis of data in the following formats: XLS ,
PNG , RAW , AVI , XVID
- Current image preview
- Graphical representation of the results update in real time,
during the course of the experiment
- Analysis of the results at the end of the experiment with a group
of fish
- Current results analysis while the experiment is running for
single fish
- Register an experiment in avi format with resolution of at least
1024x768
- The function of the parallel tracking of image and values of the
measurements - so called " RAW DATA PLAYER"
- the function of manual correction of the subject of the study
- the function of the computer analysis with changed parameters
on a data sets that were already collected
- The function that allows setting up at least five zones to be
analyzed
- Independent laying out the surface and shape of the zone
- Independent programming and triggering of various stimulants
- Ability to export data to statistical programs ( at least compatible
with GraphPad , SAS and SPSS ) .
- software updates for the duration of the warranty
- possibility to upgrade and expand the software after the warranty
period
4.
Komora
- Dźwięko- i światło szczelna komora do analizy zachowania ryb
Chamber
- Z wbudowanym źródłem światła białego o natężeniu 5-15 tyś.
LUX oświetlającym badany obiekt z góry lub z dołu
- Z wbudowanym źródłem światła w podczerwieni o długości fali
20
850nm oświetlającym badany obiekt z góry lub z dołu
- Źródło światła białego włączane i wyłączane ręcznie lub/i
automatycznie
na
poziome
oprogramowania
- Źródło światła w podczerwieni włączane i wyłączane ręcznie
Komora
z
zainstalowaną
kamerą
- Zaczepy dla kamery przynajmniej na suficie i na jednej ze ścian
bocznych
- Sound- and light -tight chamber to analyze the behavior of adult
zebrafish placed in standard multi-well plates and Petri dishes
with a diameter up to 9.0 cm.
- With built-in source of white light with an intensity of 5-15
thousand LUX illuminating the object from the top or from the
bottom
- With built- in infrared light source with a wavelength of 850 nm
illuminating the test object from the top or from the bottom
- The source of white light switched on and off by hand and / or
automatically on the level of software ,
- The source of infrared light switched on and off manually
- Chamber with camera installed
- Catches for digital camera at least on the ceiling and on one of
the side walls
- Cyfrowa kamera o minimalnych parametrach: 1024x768 i 30
klatek na sekundę do montowania na suficie lub/i ścianie bocznej
- Zapis obrazu w formacie AVI
Kamera
5.
Camera
- Kamera do pracy w podczerwieni (długość fali 850nm) i przy
świetle białym o natężeniu do 10.000 lux
- Digital camera with minimal parameters of: 1024x768 and 30
frames per second to be installed on the ceiling or/and on the side
wall
Video
recording
in
AVI
format
- The camera suited for work in the infrared (wavelength 850 nm)
and with the white light with an intensity of up to 10,000 lux
- Możliwość dołączenia źródła wytwarzania bodźców:
wytrząsanie, szok termiczny w zakresie 20-30°C±0,5°C,
stymulanty dźwiękowe.
Dodatkowe/
opcjonalne
wyposażenie
6.
Additional/option
equipment
- Możliwość dołączenia kontrolera temperatury w zakresie od
20°C±0,5°C do 30°C±0,5°C przy temperaturze otoczenia
23°C±2°C
- Możliwość dołączenia drugiej kamery w celu przeprowadzenia
analiz w 3D
- Possibility to connect various sources of stimuli: vibration,
thermal shock in the range of 20-30 ° C ± 0.5 ° C, the sound
stimuli
- Possibility to connect the temperature controller working in the
range of 20 ° C ± 0.5 ° C to 30 ° C ± 0.5 ° C at an ambient
temperature of 23 ° C ± 2 ° C
- Possibility to connect a second camera to carry out the analysis
21
in 3D
Warunki
gwarancyjne
7.
warranty
conditions
- minimum 24 miesiące na wszystkie komponenty systemu i nie
dłużej niż 60 miesięcy,
- czas reakcji serwisu od momentu zgłoszenia awarii faksem lub
telefonicznie - nie dłużej niż do godziny 17-tej następnego dnia
roboczego,
- czas przystąpienia do naprawy gwarancyjnej od dnia zgłoszenia
(faksem lub telefonicznie) do 5 dni roboczych,
- w wypadku przedłużenia czasu usuwania awarii powyżej 14 dni
konieczność dostarczenia sprzętu zastępczego o parametrach
równoważnych z oferowanymi,
- w przypadku zaistnienia konieczności naprawy urządzenia,
którego naprawa odbywać się ma poza siedzibą Zamawiającego
odbiór wadliwego i dostawa sprawnego sprzętu nastąpi na koszt
wykonawcy,
- w przypadku trzykrotnego uszkodzenia tego samego elementu w
trakcie trwania okresu gwarancyjnego, nieodpłatna wymiana tego
elementu na nowy.
- A minimum of 24 months on all components of the system and no
longer than 60 months,
- Response times from the moment of the notification of the failure
by fax or telephone - no more than 17 hours of the next business
day
- The time of accession for warranty from the date of notification
(by fax or phone) to 5 working days
- In the case of an extension of time breakdown over 14 days need
to provide replacement equipment with equivalent specifications
offered,
- In the event of having to repair the unit, the repair is to be
performed outside the office of the Employer receive defective and
efficient delivery of the equipment will be at the expense of the
contractor,
- For triple damages of the same item during the warranty period,
free of exchange the item for a new one.
22
…………………………
Contractor's stamp
……………………….
date
CONTRACTOR'S STATEMENT
ON FULFILMENT OF ELIGIBILITY CONDITIONS
Submitting hereby our bid concerning a public procurement contract under an open tender
procedure for the delivery of a system for zebrafish behavioral analysis for the
International Institute of Molecular and Cell Biology in Warsaw, case reference No ADZ23-20/2013, we declare that under the provisions of Article 22 section 1 of the Public
Procurement Act of 29 January 2004 (Journal of Laws of 2010 No. 113, item 759, with later
amendments) we meet the eligibility conditions and:
1. We are authorised to perform specific activities or actions required to perform under
the contract, if such authorisations are required by law,
2. We have the necessary expertise and experience required to perform under the
contract referred to in Chapter V section 2a of these Terms of Reference,
3. We have at our disposal the technical potential and personnel capable of performance
under the contract,
4. We are in a financial and economic position which ensures contract performance as
stipulated in Chapter V section 2b of these Terms of Reference.
…….……………………………………
First and Last Name and signature
of the Contractor or its authorized representative
23
…………………………
Contractor’s stamp
…………………………
date
CONTRACTOR'S DECLARATION
OF LACK OF GROUNDS FOR EXCLUSION
FROM THE CONTRACT AWARD PROCEDURE
Submitting hereby our bid concerning a public procurement contract under an open tender
International Institute of Molecular and Cell Biology in Warsaw, case reference No
ADZ-23-20/2013, we declare that we are not liable to exclusion from the award procedure
under Art. 24 item 1 of the Procurement Act of 29 January 2004 (Journal of Laws of 2010
No. 113, item 759, with later amendments):
…….……………………………………
24
DECLARATION
I/we, the undersigned
......................................................................................................................................................
......................................................................................................................................................
acting in the name and for (name/company/address of the Contractor)
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................
submitting hereby our bid concerning a public procurement contract under an open tender
International Institute of Molecular and Cell Biology in Warsaw, case reference No ADZ23-20/2013, we declare that:
1. we are not affiliated to *) a corporate group within the meaning of the Act on Competition
and Consumer Protection of February 16, 2007 (Journal of Laws No 50, item 331, with later
amendments)
2. we are affiliated with *) a corporate group within the meaning of the Act on Competition
and Consumer Protection of February 16, 2007 (Journal of Laws No 50, item 331, with later
amendments),
and we provide a list of subjects belonging to the same corporate group (applicable only to a
Contractor belonging to a corporate group):
1. ……………………………………………………………………………………………….
2. ……………………………………………………………………………………………….
3. ……………………………………………………………………………………………….
4. ……………………………………………………………………………………………….
5. ……………………………………………………………………………………………….
… ………………………………………..………………………………………..…………….
Date: ………………………………..
………..………..........................................
*) cross out whichever does not apply
25
Case Reference No ADZ-23-20/2013
LIST OF PAST CONTRACTS/DELIVERIES
item
Name and address
of the laboratory,
Subject
matter of
the contract
Gross contract
value
(with VAT)
in PLN
Contract lead time
(indicate
date of
commencement
and completion)
1.
2.
3.
4.
5.
Enclosed: documents certifying due performance/delivery under the contracts listed above.
……………………..
Date
…….……………………………………
26
AGREEMENT /draft/ No ……………
Concluded on this ........ day of …………. by and between:
the International Institute of Molecular and Cell Biology (Międzynarodowy Instytut Biologii
Molekularnej i Komórkowej) in Warsaw, Ul. Księcia Trojdena 4
NIP (Tax ID Number): 526-22-78-704
represented by:
1. Jacek Kuźnicki - Institute Director,
2. Hanna Iwaniukowicz - Chief Accountant
hereinafter referred to as "the Contracting Authority"
and
……………………………………,
a company with registered office in ………………….., postcode …………,
street address: ……………..
NIP (Tax ID Number): ………………………
represented by:
1. ………………………………………
2. …………………………………..
hereinafter referred to as "the Contractor",
with the contents as follows:
§1
Parties declare that the Agreement has been concluded as a result of public contract award
procedure for the delivery of a system for zebrafish behavioral analysis in accordance with
the provisions of the Public Procurement Act of 29 January 2004 (Journal of Laws 2010, No.
113, item 759, with later amendments) , case reference No ADZ-23-20/2013
1.
2.
3.
4.
5.
§2
Subject matter of the Agreement
The subject matter of this Agreement shall be the sale of a system for zebrafish
behavioral analysis in accordance with the Contractor's bid submitted under procurement
proceedings.
The subject matter of the contract shall cover the delivery and installation of the system and
also include user training with regard to operation of the whole equipment.
The Contractor shall deliver new equipment, free from any faults, based on latest
technological concepts of the manufacturer, together with new, original components, in
accordance with the Contractor’s submitted bid and the norms being in force in Poland.
The detailed description of the subject matter of the Agreement has been provided in the
Terms of Reference (SIWZ) and in the Contractor's Bid of …………………., both of which
represent an integral part of this Agreement.
Under the contract, the Contractor shall:
a) deliver the equipment to the final location on the premises of the Contracting
Authority
b) prepare the equipment to be ready for operation,
c) perform a comprehensive user training course at a date agreed between the
Parties
27
§3
Value of the contract
1. The Parties agree the price for the execution of the contract to be:
Net amount (exclusive of VAT) in the amount of ……………………….PLN,
say: ………………………………………………………………………………
VAT rate ..….. % in the amount of …………………. PLN,
Gross (inclusive of VAT) in the amount of ……………………….……. PLN,
say:…:………………………………………………….…………………….……
1.
2.
3.
4.
5.
6.
7.
§4
Conditions for execution of the contract
The Contractor is obliged to execute the contract, according to the criteria and technical
parameters described in the subject matter of the contract.
The Contractor shall execute the contract until November 30, 2013
The Contractor shall deliver the equipment to the final location on the premises of the
Contracting Authority, at. Ul. Ks. Trojdena 4, Warsaw, Poland, at its own expense and
effort.
At least one day before scheduled delivery, the Contractor shall notify the Contracting
Authority about the exact date of delivery of the system for zebrafish of behavioural
analysis.
The delivered equipment must be in appropriate transport packages to protect it against
damage during transport to the destination place.
The Contractor, along with the delivered equipment, shall deliver a signed warranty card
or other warranty documents.
The delivery shall be completed with a certificate of acceptance, signed by both Parties.
§5
Responsible persons
1. Persons responsible for execution of the contract are:
1) on the Contracting Authority’s side
……………………………….
2) on the Contractor’s side
……………………………….
2. The change of persons responsible for execution of the contract, listed above in item 1,
shall require written notification to the other Party.
§6
Terms of payment
1. The contractor shall issue an invoice after the equipment delivery being confirmed by the
certificate of completion.
2. The amount due shall be paid within 30 days by a wire transfer to the Contractor's bank
account indicated on the invoice
3. The payment date will be the debit date from the Contracting Authority’s bank account
§7
Warranty and service terms
1. The Contractor shall provide ……. warranty on the delivered equipment, in accordance
with the submitted tender bid, which constitutes an integral part of the agreement.
2. The Contractor shall deliver to the Contracting Authority a warranty book, to record all
the warranty and post-warranty service works.
3. Warranty covers: declared technical parameters, original accessories, the use of correct
28
and defect-free materials, solid design matching the intended purpose, and correct
operation of the equipment.
4. The equipment will be serviced by the authorized representative or directly by the
manufacturer.
5. During the warranty period, the Contractor shall have an obligation to repair defects and
replace defective parts at its own expense, in accordance with the submitted tender bid,
being an integral part of the agreement, on the following conditions:
a) Service response from notification by fax, phone or e-mail – until 5 p.m. the next
working day
b) On-site service visit within 5 working days
c) In case of failure that prevents usage of the system for 14 days or longer, the
warranty period will automatically extend by the period of breakdown
d) Should it be necessary to carry out the repair of the equipment or its components
at an off-site by manufacturers or service facilities, transport fees shall be paid by
the Contractor.
e) In case a component breaks down for the third time during warranty period, it will
be replaced by brand-new component.
f) Any faults and defects will be reported to the Contractor’s fax number
……………… or e-mail………………………………… and such notification
will be confirmed to the Contracting Authority’s fax number +48 22 59 70 715 or
e-mail address [email protected]
g) Should the Contractor's address or telephone number be changed, the Contractor
shall notify the Contracting Authority seven days prior to the change, otherwise any
defect notifications shall be deemed effectively given.
§8
Contractual Penalties
1. Contractual penalties for the delay in timely contract performance.
a) Should there be a delay in timely performance hereunder, the Contractor shall pay
to the Contracting Authority a contractual penalty of 0.2% of the gross value of the
undelivered equipment for each day of the delay, however, this shall not be more
than 10% of the value of the t subject matter hereof.
2. Contractual penalties for non-performance or inadequate performance under the contract
a) For a delay in timely performance under the terms of warranty or any other
provisions hereof, the Contracting Authority shall be entitled to calculate on each
occasion a contractual penalty to be paid by the Contractor at the rate of 0.2% of
gross contract value for each day of the delay, however, this shall not be not more
than 10% of the value of the subject matter hereof. The equipment down-time
shall be determined on the basis of the date of a written notification and the date
of signature of a repair completion certificate.
b) Should a loss, incurred due to a delay in timely performance under the warranty or
any other provisions stipulated herein, exceed the agreed contractual penalty, the
Contracting Authority shall have the right to claim supplementary damages under
generally applicable terms,
c) For withdrawal from the contract for reasons attributable to the Contracting
Authority, the Contracting Authority shall pay a contractual penalty of 10 % of
the contract value.
d) For withdrawal from the contract for reasons attributable to the Contractor, the
Contractor shall pay a contractual penalty of 10% of the contract value.
3. Contractual penalties may be deducted from the Contractor's remuneration against an
29
accounting note made out by the Contracting Authority.
§9
Changes to the Agreement
1. Pursuant to Article 144 section 1 of the PPA, the Contracting Authority allows the
possibility to make changes to the contents of the agreement with regard to the contents of
the tender bid, which provided the basis for the selection of the Contractor, in the case of:
a) changes in the regulations of public law to the extent that would affect the
execution of the contract – the contents of the agreement will be adjusted to the
new regulations
b) an act of God being a force majeure event preventing timely performance under
the contract - the contract completion deadline may be amended, accordingly
(following agreement between the parties);
c) withdrawal from sales or unavailability of the offered model – the equipment may
be replaced by equivalent equipment with parameters not worse than those
provided by the Terms of Reference
2. Any changes to the Agreement require written form, otherwise will be null and void
§ 10
Withdrawal from the contract
1. The Contracting Authority may withdraw from the contract without penalty in the event of
a material change of circumstances causing the performance under the contract to be no
longer in the public interest, which could not have been foreseen at the time of the
execution hereof (pursuant to Article 145 of the Public Procurement Act). The Contracting
Authority shall notify the Contractor of such circumstances in writing within 30 days from
becoming aware of the aforementioned circumstances.
§ 11
In matters not regulated expressly herein, the applicable laws shall be the provisions of
the Civil Code and the Public Procurement Act.
§ 12
Any disputes arising hereunder shall be resolved by a Common Court with jurisdiction
by reason of domicile of the Contracting Authority.
§ 13
This Agreement has been made in two identical copies - one for the Contracting Authority and
one for the Contractor.
THE CONTRACTING
AUTHORITY
THE CONTRACTOR
30

SIWZ EN - International Institute of Molecular and Cell Biology in

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