Warszawa, dnia 29 marca 2007 r. DO/ZW/708/2007 ONP/03

Warszawa, dnia 29 marca 2007 r.
DO/ZW/708/2007
ONP/03/244
Uczestnicy KDPW
W związku z otrzymaną od węgierskiej izby depozytowo-rozliczeniowej KELER informacji o
mającym się odbyć dnia 26 kwietnia 2007 r. Walnym Zgromadzeniu Spółki MOL R.t.,
uprzejmie informujemy, iż w przypadku, gdy intencją akcjonariusza jest dokonanie wpisu
pośredniego t.j. za pośrednictwem KDPW i KELER, dniem ustalenia grona uprawnionych
do udziału w Walnym Zgromadzeniu Spółki MOL R.t. będzie 16 kwietnia 2007 r. W związku
z powyższym prosimy o przekazanie danych osobowych za pomocą komunikatów „BOIK”,
do dnia 17 kwietnia 2007 r. do godziny 9:00.
Jednocześnie informujemy, iż istnieją dwie możliwości udziału w głosowaniu t.j. poprzez
instrukcje do głosowania (proxy voting), bądź bezpośrednie uczestnictwo akcjonariuszy lub
ich upoważnionych pełnomocników. W obu przypadkach głosowania przy wyborze wpisu
pośredniego, wykonanie prawa głosu na WZA wiąże się z koniecznością dokonania przez
Państwa blokad akcji na poziomie KDPW.
W przypadku proxy voting prosimy o wypełnienie pełnej „INFORMACJI DOTYCZĄCEJ
SPOSOBU GŁOSOWANIA” t.j. punktu I – „Instrukcje do głosowania (Proxy voting)” oraz
punktu II – „Dane akcjonariuszy składających instrukcje”. Powyższe zestawienie łącznych
głosów na „tak” oraz na „nie” w odniesieniu do punktów agendy zgodnie z załączonym
wzorem należy przesyłać przy użyciu poczty ESDI na skrzynkę 0001008PRD do dnia
17 kwietnia 2007 r. do godziny 9:00. Natomiast w sytuacji, gdy zamiarem akcjonariusza jest
bezpośredni udział w Walnym Zgromadzeniu (nie głosuje za pomocą instrukcji) ale
dokonuje wpisu pośredniego (za pośrednictwem KDPW i KELER) prosimy o wypełnienie
tylko punktu II – „Dane akcjonariuszy głosujących bezpośrednio” w „INFORMACJI
DOTYCZĄCEJ SPOSOBU GŁOSOWANIA” i przesłanie ww. dokumentu w sposób i w
terminie, o którym mowa powyżej.
Jednocześnie
podkreślamy,
iż
w
przypadku
gdy
akcjonariusz
dokona
bezpośredniego, wówczas nie może skorzystać z pośrednictwa KDPW i KELER.
wpisu
Warunkiem wykonania proxy voting będzie również dostarczenie do Krajowego Depozytu
do dnia 17 kwietnia 2007 r. oryginału upoważnienia dla przedstawicieli KELER do
głosowania zgodnie z wypełnionymi instrukcjami („Power of Attorney). Ww. dokument
powinien być potwierdzony przez notariusza.
W tym samym terminie należy dostarczyć również deklarację własności, stanowiącą
dokument potwierdzający posiadanie udziałów w kapitale zakładowym Spółki MOL R.t., co
stanowi warunek wzięcia udziału w Walnym Zgromadzeniu ww. Spółki. Deklaracja ta jest
dokumentem wystawianym przez akcjonariusza zgodnie z otrzymanym od KELER wzorem.
W załączeniu przesyłamy otrzymaną od KELER w języku angielskim Agendę Walnego
Zgromadzenia Akcjonariuszy Spółki MOL R.t., wzór upoważnienia dla przedstawicieli
KELER do głosowania zgodnie z wypełnionymi instrukcjami, wzór deklaracji własności oraz
wymagany przez KDPW wzór informacji dotyczącej sposobu głosowania.
Z poważaniem,
Dyrektor
Działu Operacyjnego
Krzysztof Ołdak
Budapest, 26 March, 2007
MOL Hungarian Oil and Gas Public Limited Company
(Budapest H-1117, Október huszonharmadika u. 18.,
Capital Court as Court of Registration (Budapest) Tr.: 01-10-041683)
Convenes its Ordinary Annual General Meeting
at 10.00 a.m. on 26 April, 2007 (Thursday)
in the Danubius Thermal & Conference Hotel Helia
(Budapest XIII. Kárpát u. 62-64.)
The Board of Directors convenes the ordinary annual general meeting with the
following agenda:
1. Closing the business year 2006:
• Report of the Board of Directors on the 2006 business operation as prescribed by
the Act on Accounting, presentation of the proposal for the financial statements
(parent company and consolidated in compliance with International Financial
Reporting Standards as adopted by the European Union (“IFRS”)) and distribution
of profit after taxation.
• The auditor’s report on the 2006 report, closing statement
• Report of the Supervisory Board on the 2006 reports and the proposal for the
distribution of profit after taxation.
• Decision on the 2006 financial statements of the company as prescribed by
the Act on Accounting (parent company and consolidated in compliance with
IFRS), distribution of profit after taxation, amount of dividend.
• Decision on the approval of the corporate governance declaration
2. Appointment of the auditor and determination of its remuneration as well as the
material elements of its engagement
3. Authorization of the Board of Directors to acquire treasury shares
4. Appointment of the members of the Board of Directors, determination of their
remuneration
5. Appointment of the members and employees’ representatives of the Supervisory
Board, determination of their remuneration
6. Amendments of the Articles of Association
• The amendment of the articles related to the dismissal of the members of the
Board of Directors
• Cancellations, amendments of certain articles regarding the „B” series shares
• Amendments to the article relating the Company Act
In case the general meeting does not have a quorum at the announced date and
time, the Board of Directors convenes the repeated general meeting with the same
agenda, at the same venues, on the same day (26 April, 2007) at 11.00 a.m. Such
repeatedly convened general meeting shall have a quorum for issues originally
put on the agenda irrespective of the number of the shareholders present or
represented.
Documents and proposals related to the agenda items shall be available upon verifying
the shareholder’s title from 6 April, 2007 at the Share-register Office of KELER Zrt.
(address: H-1075 Budapest, Asbóth u. 9-11) on any workday between 09.00 a.m. and
03.00 p.m., or can be personally taken over at the venue of the general meeting on 26
April, 2007.
Conditions of participation and exercise of voting rights at the general meeting:
A condition of participation and voting at the general meeting for shareholders is that the
holder of the share(s) shall be registered in the share register at least seven (7) business
days prior to the date of the general meeting (by 17 April, 2007 at the latest). Upon
instruction of the Board of Directors KELER Zrt. shall close the Share Register at 03.00
p.m. on 17 April, 2007, and no application for registration shall be accepted by 27 April,
2007. Record date of shareholder identification shall be 16 April, 2007. The
depositary shall be responsible for registering the shareholders in the Share Register
pursuant to the instructions of such shareholders. The depositary shall provide
information for the shareholders on the deadlines of instructions given to the depositary.
If the depositary fails or neglects to fulfil such obligation, MOL will have no responsibility
for the consequences of such failure or negligence. Shareholders may check and obtain
information in respect of their registration by phone (06-80-390-207) or personally at the
Share-register Office of KELER Zrt. (address: 1075 Budapest, Asbóth u. 9-11) on any
workdays between 09.00 a.m. and 03.00 p.m. Closing the Share Register does not
restrict the right of the persons registered in it to sell their shares after the closing date.
Selling the share prior to the general meeting does not rule out the right of the persons
registered in the Share Register to participate in the general meeting and practice their
rights they are entitled to as shareholders.
The general meeting shall have a quorum if the holders of shares representing more
than half of the voting rights and, in case pursuant to Article 12.4 of the Articles of
Association the agenda includes an item for which the affirmative vote of the holder of
the „B” series of share is required, also the holder of the „B” series of share are present.
When determining the quorum, restrictions specified under Articles 10.1 and 10.2 should
be applied so that votes exceeding the 10% limit to which a shareholder is entitled shall
be disregarded. Holders of registered ordinary shares shall be entitled for one (1) vote
after each piece of „A” series of share with a par value of HUF 1,000 (i.e. one thousand
forint) each with the restrictions specified in the Articles of Association.
Shareholders shall be entitled to participate in the general meeting either in
person or through a proxy issued or by nominee (hereinafter together referred as
„nominee”) in accordance with the provisions of the Act No. IV of 2006. on business
associations and the Act No. CXX of 2001 on capital market. In case the shareholders
wish to give power of attorney on an official form (“proxy card”) as defined in Article 13.6
of the Articles of Association, they shall submit such a request to the Investor Relations
Department of MOL Plc by 16 April, 2007 at the latest in writing (mailing address: 1117
Budapest, Október huszonharmadika u. 18.) or e-mail to [email protected]. The
request shall contain the exact name and address of the shareholder (mailing or e-mail
address), to which one would like to receive the form (proxy card).
The power of attorney for the nominee (including the power of attorney submitted on a
proxy card as well) shall be prepared in the form of a public document or a private
document with full probative force taking into account international agreements or
reciprocity between Hungary and the country where the document was made. If the
power of attorney is prepared in any language other than Hungarian or English an official
Hungarian or English translation shall be attached. Powers of representations of the
persons signing the power of attorney shall be certified by appropriate documents issued
by a public authority or office (e.g. certificate of incorporation) or by a public notary. If the
certification of the power of representation is in any language other than Hungarian or
English an official Hungarian or English translation shall be attached. Power of attorney
will be valid only for one general meeting, however, they will be also valid at the
repeated general meeting, if any, reconvened due to lack of quorum.
Power of attorney (with the exception of the power of attorney submitted on proxy card)
shall be deposited at registration prior to the commencement of the general meeting at
the latest. Power of attorney given on a proxy card shall be submitted to MOL Plc via
mail – along with the above-mentioned appropriate documents certifying the rights of
representation of the signatories as well as the 2% declaration – and should arrive to the
address of the Company (1117 Budapest, Október huszonharmadika u. 18.) by 23 April,
2007 at the latest.
In case of holders of GDRs or ADRs Level I. issued pursuant to foreign law, The Bank of
New York, as the issuer of such DRs, shall be entitled to exercise rights of
representation. Holders of DRs will be entitled to exercise their voting rights by a Letter
of Proxy issued in favour of The Bank of New York as the depositary, in accordance with
the draft resolutions sent by the Board of Directors of MOL Plc to the DR holders through
The Bank of New York. We request the DR holders to obtain information on the detailed
rules of procedure at the Bank of New York (101 Barclay Street, 22 West New York, NY
10286, Tel: 1 212 815 3503 Fax. 1 212 571 3050). MOL Investors Relations Department
will be pleased to be at your disposal for further information as well (phone: +361 464
1395, fax: +361 464 1335).
The presentation of the certifications or other documents authorizing for
participation will take place at the venue of the general meeting between 08.30
a.m. and 9.45 a.m.
We request our shareholders to kindly report for registration in time. The Board of
Directors will accept applications for registration only until the closing of the attendance
list. After closing the attendance list, those shareholders and nominees, who are not
listed on the attendance list, are entitled to participate at the general meeting but cannot
exercise their voting rights.
Pursuant to the Articles of Association no shareholder or shareholder group (as defined
under Article 10.1.2. of the Articles of Association) may exercise more than 10% of the
voting rights at the general meeting with the exception of the Hungarian Privatisation and
State Holding Company (ÁPV Zrt), and the organisation(s) acting at the Company's
request as depositary or custodian for the Company's shares or securities representing
the Company's shares. Exemption from this restriction on voting rights shall be
applicable to any depositary bank or custodian only if it can verify that the final person(s)
entitled for exercising the shareholders rights associated with the shares and securities
in deposit is (are) not subject to the restrictions specified in the Articles of Association.
Holders of DRs shall provide documents to The Bank of New York verifying that they are
not subject to the restrictions specified in the Articles of Association.
In addition, we also draw the attention of our shareholders that according to the
provision of the Articles of Association shareholders may only practice their rights to vote
in case they declare in writing whether they, either alone or together with other
shareholders belonging to the same shareholder group, hold at least 2% of the
Company’s shares, together with the shares regarding which he asks for registration (the
2% declaration) at the time of their registration in the Share Register. If the shareholder
holds at least 2% of the Company’s shares, the shareholder is obliged to report the
composition of the shareholder group specified under Articles 10.1.1 and 10.1.2 of the
Articles of Association. Pursuant to the Articles of Association if a shareholder asking for
registration fails to comply herewith, or in case there is a reasonable ground to assume
that a shareholder made false representation regarding his or her actual shareholding or
the shareholding of his or her shareholder group , or in respect of the composition of the
shareholder group; the Board of Directors is entitled to suspend the voting rights of such
shareholder, in which case the voting right of the shareholder cannot be exercised until
full compliance with the above requirements.
The Board of Directors
MOL Hungarian Oil and Gas Public Limited Company
POWER OF ATTORNEY
MEGHATALMAZÁS
The undersigned …………………………. (address:………………………………….)
Alulírott …………………………………….(cím:………………………………………………….)
hereby gives a power of attorney to representatives of KELER Ltd. (registered office:
Budapest, 1075 Asbóth u. 9-11. )
meghatalmazza a KELER Rt. képviselőjét (Székhely Cím: Budapest, 1075 Asbóth u. 9-11. )
with full power to represent the Undersigned in all matters being on the agenda on the annual
general meeting of MOL Ltd. on …………………….
Hogy a MOL Rt. …………………….. tartandó évi rendes közgyűlésén, a napirenden szereplő kérdésekben teljes
jogkörrel képviselje az alulírottat
This power of attorney is only valid for the general meeting mentioned above, but the validity
shall extend to the resumption of suspended general meetings and to the general meeting reconvened due to lack of quorum.
Jelen meghatalmazás egyszeri alkalomra érvényes, mely kiterjed a felfüggesztett közgyűlés folytatására,
valamint a határozatképtelenség miatt ismételten összehívott közgyűlésre is.
Date:
Dátum:
……………………………….
Signature
Aláírás
Witness 1: ………………………….
Tanú 1: ………………….………….……..
Witness 2: ………………………….
Tanú 2: …………………………….………
Representation
Undersigned,
company
………..………………………………….…………………………….
name)
(name,
………………………..…………………………………………………..……….
(permanent address, seat) …………………………………. (identity card) shareholder /
representing a shareholder / proxy * hereby declare and represent that when applying for
registration I own / I do not own* number of shares amounting or exceeding 2% of MOL’s
shares, i.e. number of shares in equivalent with or exceeding the par value of HUF
2,172,375,532 including the shares for which I am presently applying for registration into the
Share Register as well as including the shares owned by shareholders belonging to the
same shareholder group as myself in accordance with Article 10.1.2 of MOL’s Articles of
Association.
In the event the number of shares in my ownership reaches or exceeds 2% of MOL’s shares,
I hereby attach my declaration ** in respect of the ownership composition of my shareholder
group to this representation. I also take note and accept that if I fail to report the ownership
composition of my shareholder group, my voting rights will be suspended and will remain
suspended as long as I fully comply with my obligations described hereof.
Budapest, ………………………… 2007
…………………………………
signature
*
**
Please underline as appropriate.
See attached form.
Representation
on the composition of a shareholder group
1.
Name, seat and register number of the Company:
2. Name, seat and register number of the Shareholder (owner) which indirectly∗ or directly
controls the Company defined under Point 1:
3. Name of those companies which are indirectly∗ or directly controlled by the Company defined
under Point 2:
4. Name, seat and register number of those companies which are indirectly∗ or directly
controlled by the Company defined under Point 1:
5.
∗
Any shareholder not described in Points 2-4 above exercising voting rights jointly with such
shareholder or sharing in exercise of voting rights by such shareholder or controlling or having
the power to control such shareholder’s exercise of voting rights, in each case with respect to
the Company, directly or indirectly, including by way of contract, assignment or relationship
(such as senior official, employee, principal, agent, mandatory, representative, assignor,
assignee, pledgor, pledgee or close relative as defined in Article 685(b) of the Civil Code) or in
any other way
For purposes of this Article, indirect ownership or indirect exercise of voting rights
shall mean the control of a majority of the capital or the exercise of a majority of the
voting capital of an enterprise (hereinafter: “original enterprise”) through the direct or
indirect control of the majority share and/or votes, or a combination thereof, of one or
more other enterprises (hereinafter: “intermediate enterprise”) having ownership
rights and/or votes in the original enterprise. If the enterprise controls a majority
ownership or voting share in the intermediate enterprise, this shall be considered as if
the enterprise had full ownership of all shares in the original enterprise held by the
intermediate enterprise.
Articles of Association of MOL Hungarian Oil and Gas Plc.
Abstract of the provisions applicable to the
registration of shareholders into the share register
and exercise of their voting rights
"8. SHARES AND SHARE REGISTER
8.1.
The shares shall be produced in dematerialised form and those shall bear data
as specified by the Company Act and relevant regulation.
8.2.
The Board of Directors of the Company shall keep a share register, by share
categories of the holders, of registered shares and general proxies, indicating the
name (corporate name), address (seat), shareholding ratio of such shareholders
or shareholders’ proxies and indicating the series, number, and par value of the
shares, as well as the date of registration, and in events specified under Article
8.6 the composition of the shareholder group to which the shareholder belongs in
accordance with Article 10.1.1 and 10.1.2, and any other data that may be
required to meet the requirements specified by law or these Articles of
Association. The Board of Directors is entitled to commission a clearinghouse or
trader to keep the share register.
8.3.
Shareholders’ proxies may exercise the shareholders’ rights only in respect of the
shares registered on the security account kept with such shareholders’ proxy, or
in respect of the registered shares deposited at such proxy. Any registration into
the share register shall only be made if the shareholder’s proxy has deposited
one copy of the letter of proxy, prepared as a public document or as a private
document with full probative power, at the Company. Such letter of proxy shall
unambiguously state the fact that the shareholder, issuing the letter of proxy is
not subject to any limitation specified under Articles 10.1.1 and 10.1.2 of these
Articles of Association, in the absence of that the registration into the share
register may be refused.
8.4.
The Board of Directors shall refuse the registration of any shareholder into the
share register, if such shareholder fails to comply with the requirements specified
by these Articles of Association.
8.5.
The shareholder shall have access to the share register and shall be entitled to
request a copy of the parts thereof including information related to the relevant
shareholder from the Board of Directors or its delegate. Any third party may also
have access to the share register if he/she renders his/her interest probable. The
Board of Directors shall have the authority to form an opinion on such interest.
8.6.
Each shareholder, when requesting the registration into the share register, shall
declare whether he, or he and any other shareholder belonging to the same
shareholder group as specified in Articles 10.1.1 and 10.1.2 holds at least 2% of
the Company’s shares, together with the shares regarding which he asks for
registration. In the event the conditions described in the previous sentence are
met, the shareholder asking for registration shall report the composition of the
shareholders’ group in accordance with the provisions specified in Articles 10.1.1
and 10.1.2. In case the shareholder asking for registration fails to comply
herewith, or in case there is a reasonable ground to assume that a shareholder
made false representation regarding the composition of the shareholders’ group,
its voting right shall be suspended (and any time further on as well) and the
shareholder shall be prevented from exercising it until full compliance with said
requirements. The compliance with the present reporting obligation does not
affect the reporting and announcing obligations of the shareholders under the
legal regulations applicable to the acquisition of influence.
8.7.
The Company shall regard and treat depositories, commissioned by the
Company, issuing certificates of deposit on the Company’s shares under foreign
law abroad (See Article 10.1.1.), as shareholders, subject to the condition that
such depositories shall cause the holders of certificates of deposit to comply with
the provisions of the present Articles of Association applicable to shareholders."
10.1.
Every “A” class share with a par value of HUF 1,000 each (i.e. one thousand
forint) entitles the holder thereof to have one vote and every “C” class share with
a par value of 1,001 each (i.e. one thousand one forint) entitles the holder to
have one and one thousandth vote, with the following exceptions:
10.1.1.
No shareholder or shareholder group (as defined below) may exercise more than
10% of the voting rights with the exception of the Hungarian State, the Hungarian
Privatization and Asset Holding Company, any of its legal successors, any entity
exercising ownership rights on behalf of the Hungarian State, and the
organization(s) acting at the Company’s request as depository or custodian for
the Company’s shares or securities representing the Company’s shares (the
latter shall be exempted only insofar as the ultimate person or persons exercising
the shareholder’s rights represented by the shares and securities deposited with
them do not fall within the limitations specified here below).
"10. VOTING RIGHTS
All relevant restrictions specified in these Articles of Association applicable to
shareholders shall be appropriately applied to the holders of certificates of
deposit issued on the Company’s shares abroad on behalf of the Company.
10.1.2.
The definition “shareholder group” with respect to a shareholder shall mean such
shareholder and:
(i)
any shareholder which directly or indirectly controls, is controlled by or is
under common control with such shareholder (control meaning direct or
indirect ownership of a majority of equity or the direct or indirect right to
exercise a majority of voting rights), and
(ii)
any shareholder not described in (i) above exercising voting rights jointly
with such shareholder or sharing in exercise of voting rights by such
shareholder or controlling or having the power to control such shareholder’s
exercise of voting rights, in each case with respect to the Company, directly
or indirectly, including by way of contract, assignment or relationship (such
as senior official, employee, principal, agent, mandatory, representative,
assignor, assignee, pledgor, pledgee or close relative as defined in Article
685(b) of the Civil Code) or in any other way. (Employees of the same
Company who are shareholders shall not be deemed by virtue of that
relationship to be exercising voting rights joint with each other or sharing in
exercise of voting rights unless proven otherwise.)
For purposes of this Article, indirect ownership or indirect exercise of voting rights
shall mean the control of a majority of the capital or the exercise of a majority of
the voting capital of an enterprise (hereinafter: “original enterprise”) through the
direct or indirect control of the majority share and/or votes, or a combination
thereof, of one or more other enterprises (hereinafter: “intermediate enterprise”)
having ownership rights and/or votes in the original enterprise. If the enterprise
controls a majority ownership or voting share in the intermediate enterprise, this
shall be considered as if the enterprise had full ownership of all shares in the
original enterprise held by the intermediate enterprise.
In the event any shareholders’ group, as defined above, holds more than 10% of
the voting rights, the total voting rights of the shareholders’ group shall be
reduced to 10% by disregarding the voting rights of the shares (or the relevant
portion of those) most recently acquired by the shareholder group."
Wzór
.................................. ...............
Dane Uczestnika:
Firma (nazwa)
Adres
Tel./fax
Kod uczestnika w KDPW
(miejscowość)
(data)
Krajowy Depozyt
Papierów Wartościowych S.A.
INFORMACJA DOTYCZĄCA SPOSOBU GŁOSOWANIA
I. INSTRUKCJE DO GŁOSOWANIA (PROXY VOTING)
Informujemy, iż osoby uprawnione do głosowania w Walnym Zgromadzeniu Spółki MOL
R.t. na podstawie dnia ustalenia prawa do głosowania t.j. 16 kwietnia 2007 r. głosowały
zgodnie z poniższym zestawieniem:
Punkt 1.1 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 1.2 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 1.3 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 1.4 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 1.5 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 2 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 3 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 4 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 5 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 6.1 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 6.2 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
Punkt 6.3 porządku obrad WZA
Liczba głosów na „TAK”
Liczba głosów na „NIE”
II. DANE AKCJONARIUSZY SKŁADAJĄCYCH INSTRUKCJE* / GŁOSUJĄCYCH
BEZPOŚREDNIO*
L.p. Imię akcjonariusza
Nazwisko akcjonariusza
Liczba posiadanych akcji
.................................................
podpisy osób reprezentujących Uczestnika KDPW
* niepotrzebne skreślić