ASPIRE Board meeting

ASPIRE Board meeting - Minutes
Meeting Start Date and Time: Fri 11 Jan 2013 15:30
Meeting End Date and Time: Fri 11 Jan 2013 18:00
Purpose:
• Update on board working groups, outline how they work, current
status. Opportunities for new board members to join groups,
missing groups.
• Items for review: P&L, Annual Conference 2013, Current issues
log
Location:
Sheraton Hotel, ul. Powisle 7, Krakow
Attendees
Elaine Barnes
Andrew Hallam
John Lyons
Darren Owens
Tomasz Berbeka
Kevin Kent
Szymon Malecki
Jacek Pączek
Werner Biebl
Vic Khan
Eoin McCoy
Przemek Siuda
Mike Dietz
Piotr Dziwok
Jan Lewanowicz Romek Lubaczewski
Michael Mcdonald
Scott Newman
Ramon Tancinco
Kuba Więcaszek
Agenda:
Agenda item
Start
Goal
Responsible
1.
Welcome &
Introductions
15:30
Romek
Lubaczewski
2.
Purpose of
15:35
Board working
groups
Outline of how Romek
groups fit into Lubaczewski
ASPIRE
Structure; list
groups
3.
Admin &
15:40
Governance
working group
Scope: GSO
Vic Khan
performance
review, P&L
review, budget
preparation
4.
Current issues 15:55
working group
Process for
Andrew Hallam
capturing
current issues
5.
Long term
16:05
issues working
group
Outline
approach to
long-term
issues
Ramon
Tancinco
6.
Annual
16:15
Conference
working group
Outline scope
of group
7.
Beyond
16:20
Krakow
working group
Update and
Romek
recommendatio Lubaczewski
ns
8.
Market
16:30
information
working group
Outline info
that can be
collected
9.
Break
16:45
10.
P&L
16:55
Run through
Romek
P&L, identify
Lubaczewski
underspend,
potential
surplus,
questions from
new members
11.
Annual
conference
17:05
Outline project; Andrew Hallam
Seek approval
to go ahead
with project as
scoped
12.
Current issues 17:20
log
Run through: 1. Jan
Feedback from Lewanowicz
Q4 2012 centre
heads meeting,
recommendatio
ns resulting
from meeting;
2. Current
issues log
13.
AOB & Close
New members Romek
approval;
Lubaczewski
request from
audit
committee;
recap action
items from the
meeting;
confirm any
decision items;
next meeting:
groups not
covered,
17:45
Andrew Hallam
Piotr Dziwok
Andrew Hallam
missing
groups, AOB let Andy know,
date in 4 weeks
Action Summary:
Action
Due
Status
Responsible
1.
Conduct next Fri 15 Feb 2013 Open
GSO
performance
review. Present
at next board
meeting
Elaine Barnes,
Tomasz
Berbeka,
Andrew Hallam,
Vic Khan,
Romek
Lubaczewski
2.
Prepare 20132014 Annual
Budget
Proposal
Elaine Barnes,
Tomasz
Berbeka,
Andrew Hallam,
Vic Khan,
Romek
Lubaczewski
3.
Meeting/call : Fri 1 Feb 2013
Governance &
Admin group
Open
Elaine Barnes,
Tomasz
Berbeka,
Andrew Hallam,
Vic Khan,
Romek
Lubaczewski
4.
Call/meeting :
Long term
issues group
Fri 1 Feb 2013
Open
Werner Biebl,
Piotr Dziwok,
Andrew Hallam,
Szymon
Malecki,
Ramon
Tancinco
5.
Call/meeting : Fri 1 Feb 2013
Beyond
Krakow group
to review
projects
Open
Andrew Hallam,
Vic Khan,
Romek
Lubaczewski,
Darren Owens ,
Jacek Pączek,
Przemek Siuda
6.
Call/meeting : Fri 1 Feb 2013
Market
Information
group to review
what info we
want to collect,
in what form,
Open
Tomasz
Berbeka, Piotr
Dziwok, Jan
Lewanowicz ,
John Lyons
Fri 15 Feb 2013 Open
how
7.
Call/meeting : Fri 1 Feb 2013
Annual
Conference
group to review
next steps
Open
Elaine Barnes,
Andrew Hallam,
Vic Khan,
Romek
Lubaczewski,
Jacek Pączek
8.
Review current Fri 1 Feb 2013
issues log and
make
recommendatio
ns how each
issue can be
addressed
Open
Kevin Kent, Jan
Lewanowicz ,
Michael
Mcdonald
9.
Put together
Thu 31 Jan
proposal for
2013
Employment
Law Task Force
Open
Kevin Kent, Vic
Khan, Jan
Lewanowicz
10.
Call/meeting : Fri 1 Feb 2013
Open Forum
Expert Groups
working group
Open
Werner Biebl,
Jan
Lewanowicz ,
Eoin McCoy ,
Scott Newman
11.
Call/meeting : Fri 1 Feb 2013
Website &
Comms
working group
Open
Andrew Hallam,
Eoin McCoy
12.
Call/meeting : Fri 1 Feb 2013
Associate
Members
working group
Open
Andrew Hallam,
Jan
Lewanowicz ,
Darren Owens
13.
Confirm date
Fri 18 Jan 2013 Open
for next board
meeting
Andrew Hallam
Attachment
EBM January - Slide deck.pdf
Full slide deck for the meeting
Apologies: Mike Dietz, Scott Newman, Kuba Więcaszek
See slides 5-6.
• Board working groups are the primary vehicle for board members to add value.
• 9 groups.
• We are looking for new board members to join groups, so that each group will have a min. 2 board
members + representation from the general secretary's office.
See slides 7-13
• Members: Vic Khan, Romek Lubaczewski
• New members appointed: Elaine Barnes, Tomasz Berbeka
• GSO: Andrew Hallam
Action! Conduct next GSO performance review. Present at next board
meeting
Due date: Fri 15 Feb 2013
Status: Open
Action assigned to:
Elaine Barnes
Tomasz Berbeka
Andrew Hallam
Vic Khan
Romek Lubaczewski
Vic Khan
Romek Lubaczewski
Action! Prepare 2013-2014 Annual Budget Proposal
Due date: Fri 15 Feb 2013
Status: Open
Action assigned to:
Elaine Barnes
Tomasz Berbeka
Andrew Hallam
Action! Meeting/call : Governance & Admin group
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Elaine Barnes
Tomasz Berbeka
Andrew Hallam
Vic Khan
Romek Lubaczewski
Szymon Malecki
Ramon Tancinco
See Slides 14-16
• Group members: Kevin Kent;
• New member appointed: Mike McDonald
• GSO: Jan Lewanowicz
• NB. This group still needs new members
See Slides 17-20
• Group members: Ramon Tancinco, Piotr Dziwok;
• New members appointed: Werner Biebl, Szymon Malecki
• GSO: Andrew Hallam
Action! Call/meeting : Long term issues group
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Werner Biebl
Piotr Dziwok
Andrew Hallam
See Slides 21-22
• Group members: Romek Lubaczewski, Jacek Pączek
• New members appointed: Elaine Barnes, Vic Khan
• GSO: Andrew Hallam
See Slides: 23-24
• Group members: Jacek Paczek, Vic Khan, Romek Lubaczewski
• New members appointed: Przemek Siuda, Darren Owens
• GSO: Andrew Hallam
• Proposal approved
Action! Call/meeting : Beyond Krakow group to review projects
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Andrew Hallam
Przemek Siuda
Vic Khan
Romek Lubaczewski
Darren Owens
Jacek Pączek
See Slides 25-37
• Group member: Piotr Dziwok
• New members appointed: John Lyons, Tomasz Berbeka
• GSO: Jan Lewanowicz
Action! Call/meeting : Market Information group to review what info we want
to collect, in what form, how
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Tomasz Berbeka
Piotr Dziwok
Jan Lewanowicz
John Lyons
Attachment
Aspire_P&L_31_12_2012.pdf
• Revenue is on target
• Costs in line with expectations but 3 main areas of underspend: additional staff (team recruited into
the year; monthly cost now in line with expectation); research and PR services (in budget in case we
wanted to spend; we didn't have cause to spend)
Attachment
Annual Conference Agenda.pdf
Attachment
Annual Conference budget.pdf
• See slides 40-43 + attachments
• Board approves proposal
• Comments: working group to review programme to ensure relevance
Action! Call/meeting : Annual Conference group to review next steps
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Elaine Barnes
Andrew Hallam
Vic Khan
Romek Lubaczewski
Jacek Pączek
See Slides 44-53
Action! Review current issues log and make recommendations how each
issue can be addressed
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Kevin Kent
Jan Lewanowicz
Michael Mcdonald
• Kick-off meeting on pre-employment vetting was organised on 9th Jan by Vic.
• Aim to understand issue, what has been done and what our options are re. vetting and labour law
generally.
Action! Put together proposal for Employment Law Task Force
Due date: Thu 31 Jan 2013
Status: Open
Action assigned to:
Kevin Kent
Vic Khan
Jan Lewanowicz
• Audit Committee has informed it will conduct review of association structure
• New members: UCMS, Euroclear, Mota-Engil, Accenture, Motorola
• New associate members: Top Image Systems, Skanska
• Board working groups not presented will present at next board meeting
• Board members not at meeting may consider which groups they would like to join
Action! Call/meeting : Open Forum Expert Groups working group
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Werner Biebl
Jan Lewanowicz
Eoin McCoy
Scott Newman
• Current Group members: Scott Newman, Eoin McCoy, Werner Biebl
• GSO: Jan Lewanowicz
Action! Call/meeting : Website & Comms working group
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Andrew Hallam
Eoin McCoy
• Current Group members: Eoin McCoy, Andrew Hallam
Action! Call/meeting : Associate Members working group
Due date: Fri 1 Feb 2013
Status: Open
Action assigned to:
Andrew Hallam
Jan Lewanowicz
Darren Owens
• Current Group member: Andrew Hallam
• New member: Darren Owens
Action! Confirm date for next board meeting
Due date: Fri 18 Jan 2013
Status: Open
Action assigned to:
Andrew Hallam
Attachment
Board working groups & members at 2013_01_11.pdf
Updated Board working groups & members