Polish localisation package for JD Edwards World

Transkrypt

JDExperts Sp. z o.o.
Polish legal
requirement solution
pack for JD Edwards
World-short
Short version
Polish legal requirement solution pack for JD Edwards World-short Short version
1
TABLE OF CONTENTS
1 TABLE OF CONTENTS ............................................................................................................................ 1
1.1.1
Nagłówek3 ............................................................................... Błąd! Nie zdefiniowano zakładki.
2 Poland Localisation Description - short .................................................................................................. 2
2.1
General ................................................................................................................................................ 2
2.2
Statutory versus Best Business Practice ........................................................................................ 2
2.3
Business needs and objectives ........................................................................................................ 2
2.4
Statutory Reports/Programs Bundle................................................................................................ 2
2.5
Polish Best Business Practices Reports/Programs Bundle (optional and additional): ............ 3
2.6
VAT Tax related items ....................................................................................................................... 3
2.7
Domestic Purchase Registers .......................................................................................................... 3
2.8
Domestic Purchase Register − corrections .................................................................................... 3
2.9
Import Purchase Register ................................................................................................................. 3
2.10
Sales Registers................................................................................................................................... 4
2.11
Sales Register - corrections.............................................................................................................. 4
2.12
Polish Legal Requirements for VAT Invoice................................................................................... 4
2.13
Polish Legal Requirements for Credit Note .................................................................................... 5
2.14
Examples of screen and reports ...................................................................................................... 5
2.14.1
VAT Sales Register .................................................................................................................... 6
2.14.2
VAT Purchase Register ............................................................................................................. 7
JDExperts Sp. z o. o.
ul. Migdałowa 4, 02-796 Warszawa
www.jdexperts.pl
Strona 1 z 7
2
Poland Localisation Description - short
2.1 General
The object of this document is to present a general overview of the functionalities of the Polish localization for
Oracle JD Edwards World A7.3 provided by JDExperts
Localisation is referring to all legal requirements and business practices known to JDExperts partners from the
specific countries. Maintenance of the localisations refers to all changes needed in order to ensure compliance with
current changes in corresponding country fiscal regulations.
2.2 Statutory versus Best Business Practice
Based on our experience drawn from services on setting-up JD Edwards World to fulfill Polish statutory
requirements and with the knowledge of the local market and JDE clients’ requirements we split the localisation in
two separate bundles:
•
•
Statutory Reports Bundle (minimum version)
Polish Best Business Practices Reports Bundle (extended version)
From a service/product point of view a localization is generally based on new programs, tables and Category Codes.
The localization in fully customizable which means for instance we use customer UDCs (system code 55, 56 or
another customer code) and the UDC is set up in the processing option within the program to avoid conflicts with
customer system setup. Everywhere where possible, we use standard JD Edwards functionalities and programs. In
case it was required we’ve copied original programs into customer versions ie. P04105 to P5504105 or P03105 to
P5503105. Our approach was to make as less development as possible using standard JD Edwards tables in order to
minimize any negative impact of the Polish localization on the customizations already normally existing in a multinational company software environment.
2.3 Business needs and objectives
End users goals are to achieve the following key business needs and objectives;
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•
•
•
Reliable product built within JD Edwards
Comprehensive and standardized local reporting (statutory reports)
Fulfill needs of the local business environment (polish best business practices)
Automatic integration to other modules
2.4 Statutory Reports/Programs Bundle
1.
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VAT processing and registers
Purchase (domestic, import, EU)
Sales (domestic, export, EU)
A/P corrective voucher entry
A/P corrective voucher match
2.
•
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•
Audit reports
G/L Transaction Journal
G/L Trial Balance
A/P and A/R Trial Balance
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3.
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Invoices processing and printout
Sales Invoice print
Sales Corrective Invoice print
A/R Invoice entry and print
A/R Corrective invoice entry and print
2.5 Polish Best Business Practices Reports/Programs Bundle (optional and
additional):
•
•
•
Sales Corrective Invoice Control – specific functionality to control corrective invoices issues not to exceed
original invoice value or amount
Petty Cash management – specific functionality to manage incoming and outgoing cash transactions
(including required printouts) and to provide daily closing cash reports
Automatic Payments – payment date management for written payment groups
2.6 VAT Tax related items
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There must be a separate register for sales and purchases
Separate registers must be maintained for correction invoices and vouchers.
Additionally, registers are created by types of purchases and sales such as: domestic, European Union,
import/export.
The purchase registers are arranged in sequential invoice number (assigned internally in the company) order.
For non-domestic purchases and sales there is additional date registered: delivery date. It is used for VAT
register processing.
For sales corrections there is additional date completed: approval date. It is used for VAT register
processing.
VAT registers are based on Service tax date.
The VAT rate and value must be shown separately for each rate for the month.
The sales registers are arranged in sequential invoice issue date and invoice number order, regardless of the
date of actual sale.
2.7 Domestic Purchase Registers
Domestic purchase registers are grouped into:
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•
•
•
domestic purchase register
domestic purchase register - corrections
domestic purchase register - fixed assets
domestic purchase register - fixed assets corrections
2.8 Domestic Purchase Register − corrections
In addition to the above information specified for the domestic purchase registers, the correction registers also
include reference to the original invoice.
2.9 Import Purchase Register
The Ministry of Finance has stated that the import register should contain the following:
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•
Sequential register number
Date of customs duty clearance (date of SAD)
Vendor’s name and address
Amount due to vendor according to the rate of NBP (National Bank of Poland) used in SAD document
Amount of customs duty
Import tax amount - (actually not needed as of 1/1/97, replaced by packaging tax)
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•
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•
•
•
•
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•
Amount of excise tax
VAT basis
VAT amount for tax groups
Manipulation costs
each particular VAT rate and VAT amount in the separate line by each invoice number
total liability, net total amount, total duty, total packaging tax, total excise tax, total VAT amount for the
given invoice number
total net amount and VAT total amount for the page of report
total net amount and VAT total amount for the report by each particular VAT rate
2.10 Sales Registers
The Ministry of Finance has stated that the sales register should contain the following:
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•
Sequential register number
Invoice number
Sales date
Invoice date
Buyer’s VAT registration number
Buyer’s name and address
each particular VAT rate and VAT amount in the separate line by each invoice number
gross and net amount by each particular VAT rate
gross total amount, net total amount and VAT total amount by each invoice number
gross total amount, net total amount and VAT total amount for the page of report
gross total amount, net total amount and VAT total amount for the report by each particular VAT rate
Sales registers are prepared for sales invoices, simplified invoices, invoice corrections (credit notes) and simplified
invoices corrections (simple credit notes).
2.11 Sales Register - corrections
In addition to the above information specified for the sales register, the correction sales registers also include
reference to the original invoice. Document type selection and tax rate area control which entries are included on
this report.
2.12 Polish Legal Requirements for VAT Invoice
Invoice Header
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Name, mailing address and Tax Id number (Polish NIP) of company issuing the invoice. This information
should be possible to print when a client does not use a letterhead for printouts.
Invoice title – there are two kinds of invoices in Poland: a regular VAT invoice and a Credit Note. The only
difference is invoice title: VAT Invoice’ (Faktura VAT) for a regular one ‘Credit Note’ a Credit Note.
Invoice number,
Name, mailing address and Tax Id number (NIP) of the buyer – when simplified version of an invoice is
printed the Tax Id Number should be suppressed.
Page number – if possible, the number of total pages of the invoice should be printed next to the current page
number (ex. page 1 of 3),
Date of printing,
Sales/ Ship date,
Detail Line
Sequential number – this number is assigned while the invoice is printed, just to enumerate all items within
it. Always starts from 1 and increases by 1,
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•
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•
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•
•
•
•
•
Item description – significant item description, Item number, 2nd item number, description,
Item catalogue number – (PKWiU) when item is eligible to be sold with 7% VAT rate,
Quantity,
Unit of measure – the only one unit of measure can appear on the printout. I should be possible to force the
system to set pricing unit of measure the same as a transaction unit of measure.
Unit price – the Polish Financial Law states that 1 grosz (1/100 of polish zloty - PLN) is the smallest unit of
currency, therefore each amount printed on an invoice must be rounded up to 2 decimals (including unit
price),
Extended price,
VAT rate,
VAT amount,
Gross amount.
Invoice footer
•
•
•
•
•
Total Net amount, total tax amount, total gross amount,
Label of total order amount – after tax calculation the total order value is printed and preceded by a proper
label: ”Total to pay”, if the value is positive or „Total To Return”, if the value is negative.
Described places Tax Summary by tax rate – totals of net amount, tax amount and gross amount for each
VAT rate,
Total to pay in words – the effective amount to pay must appear as a number and in words. The text must
reflect language preferences,
for signatures: customer and own responsible person
2.13 Polish Legal Requirements for Credit Note
When corrective invoice is printed some additional aspects must be considered:
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•
•
Short description of correction reason - text lines or Print Message can be used for that purpose.
Original invoice number and date – header of corrective invoice must contain reference to the original
invoice (number and date).
All detail lines from the original invoice must appear on the credit note – all detail lines within credit note
are divided into two sections; lines before correction (image of original invoice) and lines after correction
(how invoice should look like). Each section must be preceded by a subheading: „Lines to be corrected” and
„Corrected lines”. Each section must be summarized.
2.14 Examples of screen and reports
Sample screen of main Polish Localization Menu
G55PL
Display all
J.D. Edwards & Company
Polish Localization Menus
... OPERATIONS
1. PL Invoice Entry
2. PL Voucher Entry
3. Tax Revisions
4. Invoicing
5. Cash Management
6. Credit Note Control
7. PL Automatic Payment
S4442435
... REPORTS
14. VAT Reports
15. G/L Reports
16. A/P Reports
17. A/R Reports
Selection or command
===>
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Sample Reports
2.14.1 VAT Sales Register
Numer str. - 1
REJESTR SPRZEDAŻY VAT
Data - 09/07/02
Wersja . . . . . PL0001
Uruchomił/a: JAN_K Jan Kowalski
Raport za okres : 09/06/01 - 09/06/30
Numer
Ty Dok.
Kwota
Stawka
Wartość
Wartość
Lp.
Sprzed. Faktury Dokument Dk Firma
NIP
Nazwa Odbiorcy
Netto
VAT
VAT
Brutto
===== ======== ======== ======== == ===== =================== ======================================== ===================== ======
===================== =====================
Data
Data
1 09/06/11 09/06/11
900098 RI 00010
PL9210987812 ABC Sp. z o.o.
ul. Al. Jerozolimskie 85
Warszawa 00-121
1.200,99
84,07
7,00%
1.285,06
.................... ..................... ......
..................... .....................
Suma faktury :
1.200,99
84,07
1.285,06
----- -------- -------- -------- -- ----- ------------------- ---------------------------------------- ------------------------------ --------------------2 09/06/13 09/06/13
900099 RI 00010
PL5258762331 PLL LOT S.A
ul. 17 Stycznia 39
Warszawa 00-906
100.000,00
22.000,00
122.000,00
.................... .....................
..................... .....................
Suma faktury :
100.000,00
22.000,00
122.000,00
----- -------- -------- -------- -- ----- ------------------- ---------------------------------------- ------------------------------ --------------------3 09/06/21 09/06/21
900100 RI 00010
PL5258762331 PLL LOT S.A
ul. 17 Stycznia 39
Warszawa 00-906
16.795,21
3.694,95
20.490,16
.................... .....................
..................... .....................
Suma faktury :
16.795,21
3.694,95
20.490,16
....................
podatków
.....................
116.795,21
25.694,95
142.490,16
1.200,99
84,07
1.285,06
==================== =====================
===================== =====================
--- OSTATNIA STRONA --Suma rejestru:
25.779,02
143.775,22
www.jdexperts.pl
------ -----------
22,00%
......
------ -----------
22,00%
......
Podsumowanie
22,00%
7,00%
======
117.996,20
Strona 6 z 7
2.14.2 VAT Purchase Register
Numer str. - 1
REJESTR ZAKUPÓW VAT
Data - 09/07/02
Wersja . . . . . PL0001
Uruchomił/a: JAN_K Jan Kowalski
Raport za okres : 09/06/01 - 09/06/01
Numer
Data
Numer Ty
Nazwa
Wartosc
Stawka
Wartosc
Wartosc
Lp. wpłaty
Faktury
Faktury
Dokum. Dk
NIP
Dostawcy
Netto
VAT
VAT
Brutto
===== ======== ========================= ======== ======== == ===== ======== ================== =========================================
================= ====== =============== =================
Data
1 09/06/20 FV/00345/06/2009
11.197,12 7,00%
783,80
09/06/01
909897 PV 00010
PL5258762331
PLL LOT S.A
ul. 17 Stycznia 39
Warszawa 00-906
11.980,92
.................................
................. ...... ............... .................
Suma faktury :
11.197,12
783,80
11.980,92
----- -------- ------------------------- -------- -------- -- ----- -------- ------------------ ----------------------------------------- ---------------- ------ --------------- ----------------2 09/06/21 FV/00955/06/2009
09/06/01
909921 PV 00010
PL5258762331
PLL LOT S.A
ul. 17 Stycznia 39
Warszawa 00-906
9.312,12 22,00%
2.048,67
11.360,79
.................................
................. ...... ............... .................
Suma faktury :
9.312,12
2.048,67
11.360,79
----- -------- ------------------------- -------- -------- -- ----- -------- ------------------ ----------------------------------------- ---------------- ------ --------------- ----------------3 09/06/21 FV/00956/06/2009
09/06/01
909922 PV 00010
PL5258762331
PLL LOT S.A
ul. 17 Stycznia 39
Warszawa 00-906
7.044,39 7,00%
493,11
7.537,50
.................................
................. ...... ............... .................
Suma faktury :
7.044,39
493,11
7.537,50
............................
Podsumowanie podatków
9.312,12 22,00%
18.241,51
7,00%
...................................
2.048,67
1.276,91
11.360,79
19.518,42
=================================
================= ====== =============== =================
--- OSTATNIA STRONA --27.553,63
3.325,58
30.879,21
www.jdexperts.pl
Suma rejestru:
Strona 7 z 7

Polish localisation package for JD Edwards World

Transkrypt

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